Virtual Administrative Assistant (ARC) | ZR_23553_JOB
Virtual Administrative Assistant (ARC) | ZR_23553_JOB
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54000 - 54000
1 Vacancy
Job Description
This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
- Manage daily communication flow between clients field teams and suppliers
- Process and audit contractor timesheets and invoices within 24 hours of receipt
- Maintain accurate job documentation and compliance records in Tradify
- Handle invoice generation and processing through Xero
- Coordinate scheduling and resource allocation for field teams
- Create and maintain standard operating procedures for administrative processes
- Monitor accounts receivable to maintain 30-day payment terms
- Ensure all job documentation is complete and compliant with quality standards
- Coordinate material ordering and confirmation for upcoming jobs
- Manage and organize digital documentation for all projects
Requirements
- Proficiency with job management systems (Tradify experience preferred)
- Experience with accounting software (Xero preferred)
- Strong attention to detail and process-oriented mindset
- Excellent written and verbal communication skills
- Ability to maintain organized digital filing systems
- Experience in construction or trades industry administration preferred
- Strong time management and prioritization skills
- Ability to work independently and proactively identify improvements
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
Proficiency with job management systems (Tradify experience preferred) Experience with accounting software (Xero preferred) Strong attention to detail and process-oriented mindset Excellent written and verbal communication skills Ability to maintain organized digital filing systems Experience in construction or trades industry administration preferred Strong time management and prioritization skills Ability to work independently and proactively identify improvements Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring Steady freelance job ZR_23553_JOB
Employment Type
Full Time
