Facilities and Admin Assistant
Facilities and Admin Assistant
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Job Description
Power Global Teams While Preserving Your Work-Life Balance
In the world of global outsourcing and offshoring smooth operations start with people who know how to keep the back-end humming. This role gives you just that: control clarity and calm after hours. It s time to switch gears level up and manage your future with balance.
Job Description
As a Facilities and Admin Assistant youll manage the day-to-day operations of the office from welcoming guests and coordinating vendors to keeping the workspace running like clockwork. You ll be the center of calm ensuring smooth logistics cleanliness and timely support where it s needed most.
Shift: Monday to Friday 08:00 AM - 05:00 PM (CO Time)
Work Setup: Onsite Bogot
Front Desk & Admin Support:
- Greet visitors manage entry logs and keep the reception area clean and functional
- Handle phone and chat inquiries; redirect them to appropriate departments
- Respond to staff and client facility concerns
Facilities & Logistics:
- Maintain and monitor inventory of supplies pantry items and office furniture
- Oversee procurement receipts and vendor coordination
- Manage meeting room bookings setups and basic IT needs
- Coordinate IT asset dispatch and recovery
- Track asset logistics and related costs
Reporting & Compliance
- Submit monthly reports (petty cash gift cards supply usage etc.)
- Implement and monitor health safety and sanitation standards
- Ensure compliance with internal systems and vendor protocols
Requirements
The Qualifications We Seek
- Graduate of Hospitality Business Administration Tourism Logistics or similar field
- 1 3 years of relevant experience in office administration or facilities support
- Proven experience in vendor management procurementb and logistics
- Must be organized solution-oriented and have a pleasing personality
- Experience in travel logistics office setup and employee support is a plus
- English proficiency is a plus but not required
- Strong attention to detail and ability to work independently
- Excellent follow-through on tasks
Benefits
Exciting Perks Await!
- 5 days work week
- Weekends off
- 20 vacation days in total
- Prepaid medicine
- Fully-customized Emapta laptop and peripherals
- Direct exposure to our clients
- Career growth opportunities
- Diverse and supportive work environment
- Prime Office Locations - Bogot and Medellin
- Unlimited upskilling through Emapta Academy courses (Want to know more Visit Future Team at Emapta Latam
Join Emapta Latam and contribute to our legacy of transforming global outsourcing. Since 2010 Emapta has pioneered personalized outsourcing solutions empowering businesses to thrive with bespoke teams and seamless integration. Our commitment to excellence is reflected in our state-of-the-art facilities competitive compensation and a supportive work environment that fosters professional growth. With over 900 clients worldwide and a team of over 10000 talented professionals Emapta continues to set new standards in the industry. Apply now to be part of our success story in Colombia where your skills are valued and your career ambitions are supported. #EmaptaEra
The Qualifications We Seek Graduate of Hospitality, Business Administration, Tourism, Logistics, or similar field 1 3 years of relevant experience in office administration or facilities support Proven experience in vendor management, procurementb, and logistics Must be organized, solution-oriented, and have a pleasing personality Experience in travel logistics, office setup, and employee support is a plus English proficiency is a plus, but not required Strong attention to detail and ability to work independently Excellent follow-through on tasks
Employment Type
Full Time
