Stewardship and Development Office Assistant
Stewardship and Development Office Assistant
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Job Description
Updated:May 2 2025
Title: Stewardship and Development Office Assistant
Staff Group:Stewardship and Development
Reports To:Associate Director of Planned Giving
Location:Hybrid*
Job Category:Administrative II full-time
Hours/Week:35
* This position is hybrid. Applicants must be able to work on-site at our Boston headquarters at least 1 day per week.
Purpose
To support the administrative functioning of the Stewardship and Development staff team as a whole and provide administrative support for the Director of Stewardship and Development and the Legacy Giving team.
Principal Responsibilities
- Schedules team meetings taking and distributing meeting notes and capturing action items and next steps.
- Monitors general phone line and email for the Stewardship and Development staff team. Responds to constituent inquiries when possible or re-directs to an appropriate member of the staff team.
- Coordinates special projects as needed. Special projects may include coordination of an annual holiday card mailing updates to Stewardship and Development web pages design assistance coordination of staff coverage during winter break or at UUA General Assembly.
- Provides event and meeting support as needed. Event support may include invitation design RSVP management invitation or follow-up calls on-site support (e.g. staffing welcome tables) and/or preparation of materials.
- Orders supplies for the Stewardship and Development staff team and handles other general administrative matters relevant to the entire team as needed.
- Provides administrative support to the Director of Stewardship and Development. Responsibilities include managing the Directors calendar coordinating travel plans preparing agendas and meeting notes for meetings led by the Director of Stewardship and Development.
- Enters donor notes and contact information into the UUAs Constituent Relationship Management (CRM) tool on behalf of the Director of Stewardship and Development or other members of UUA senior leadership.
- Provides general administrative support for the legacy giving team including mail processing document scanning and invoice and payment processing.
- Completes data entry and performs data maintenance tasks related to legacy donors and their gifts.
- Performs administrative tasks related to the settlement of estate gifts (bequests) the UUA has an interest in. Coordinates with our partner bank on the administration of the UUAs life income gift program.
- Assists in preparing legacy giving marketing materials including direct mail email and website. Prepares correspondence in response to legacy giving inquiries from donors and congregations.
- Assists in preparing reports on named scholarship and other restricted funds.
- Provides special project support for the Legacy giving staff team including document and data migration.
- Provides sabbatical/leave coverage for other members of the Donor Engagement or Legacy staff teams as needed.
- Performs other duties as requested by supervisor Director of Stewardship and Development the Executive Vice President or the President.
Qualifications
This is an exempt position with a salary midpoint of $52100. Compensation may vary based on factors such as experience qualifications and geographical location with offers potentially ranging from 10-15% higher or lower than the midpoint. Note that qualifications may be met as a result of lived experience volunteer work professional experience and/or formal or informal training. Requirements include:
- Applicants should be able to work well both independently and as part of a team and must have demonstrated project management skills. Must be able to build relationships with a wide variety of individuals and audiences graciously and manage sensitive confidential information with attention to detail.
- Excellent interpersonal oral and written communication skills customer service skills and comfort with basic math are expected.
- Enthusiasm for fundraising and the mission of the Unitarian Universalist Association are required. Direct experience with Unitarian Universalism or legacy giving are helpful but not necessary.
- Ability to manage and prioritize multiple projects and priorities.
- Our ideal candidate will be proficient in the use of the Microsoft Office Suite (Excel Outlook PowerPoint and Word). Must be familiar with (or willing to learn and use) Constituent Relationship Management (CRM) tools and Canva or other design software.
- Understanding of issues around anti-racism anti-oppression and multiculturalism
- Work or lived experience with BIPOC communities is of particular value
- Eagerness to work in an organization in which the dismantling of white supremacy is a high priority
How to Apply
People with disabilities people of color indigenous people Hispanic/Latinx and LGBTQ candidates are encouraged to apply. The UUA is committed to developing a diverse and talented staff team. If you are excited about this role but are unsure whether you meet 100% of the requirements we encourage you to inquire and/or apply. Please submit your resume and cover letter via our applicant portal (ADP WorkforceNow) on If you have any questions please reach out to
About the UUA
The Unitarian Universalist Association is a progressive religious denomination headquartered in Bostons waterfront Fort Point Innovation District. Our faith community of more than 1000 self-governing congregations brings to the world a vision of religious freedom tolerance and social justice. Our normal workweek is 35 hours we pay 80% contribution towards health insurance premiums 10% towards retirement (after one year) and have generous paid time-off policies. We are a great place to work and we value diversity. The UUA is an Equal Opportunity Employer and is committed to the full inclusion of all. As part of this commitment the UUA will ensure that applicants and staff with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact the Department of Human Resources at . For more information on the UUA visit us online at and .
Support for the Mission and Values of the Association
The Unitarian Universalist Association is a progressive and historic religious denomination. All UUA staff members are expected to perform their job duties in accordance with the UUAs values principles and mission. Unitarian Universalism puts love at the center of our commitments which embrace the Shared Values of justice equity transformation interdependence pluralism and generosity. The following points drawn from these Shared Values are of particular importance for the UUAs work environment and staff culture:
- Pluralism and generosity: We affirm the need for a human-centered workplace that allows our diverse staff to flourish. We also understand that our wider culture and society oppresses and denies human dignity and we seek to counter the effects of that oppression in our hiring and workplace culture so that each person feels whole and valued.
- Justice and equity: We speak openly and publicly of our support for social and political issues including LGBTQ equity racial justice climate justice gender equity and reproductive justice.
- Interdependence and transformation: We recognize that the liberation of all people is interwoven and we work to counter patriarchy white supremacy colonialism homophobia transphobia environmental exploitation and other interrelated systems of marginalization.
Employment Type
Full-Time
