Police Clerk II
Police Clerk II
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$ 43447 - 55450
1 Vacancy
Job Description
THE POSITION
- Please Note: a candidate must successfully pass a thorough background investigation including a criminal history check for job-related convictions fingerprinting polygraph test credit check and a drug use history to be considered for this position.
DEFINITION
To perform a wide variety of general clerical duties as required in the Police Department.
DISTINGUISHING CHARACTERISTICS
This is the journey-level class in the Police Clerk series. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. Appointment to the II level requires that the employee be performing the full range of duties for the class and meet the qualification standards for the class. A Police Clerk II is expected to perform assigned duties with only occasional instruction or assistance and work is normally reviewed only on completion. Adequate performance at this level requires the knowledge of general City procedures on purchasing personnel and payroll as well as knowledge of department policies and procedures.
SUPERVISION RECEIVED AND EXERCISED
Immediate supervision is provided by professional technical or higher level clerical positions. Functional or technical supervision may also be received from department staff. Technical or functional supervision may be provided to new employees. ESSENTIAL DUTIES AND RESPONSIBILITIES
TYPICAL DUTIES
- Initiate police written reports from citizens.
- Receive incoming telephone calls from officers in the field requesting information.
- Perform record and warrant checks log and process served warrants verify warrant status with outside agencies.
- Process incoming crime reports determine which divisions should receive a copy.
- Assist the public in filling out reports and applications.
- Perform a wide variety of routine clerical work including filing billing checking and recording information on records.
- Compile information and data for statistical and financial reports.
- Maintain a variety of statistical records; check and tabulate statistical data. Prepare simple statistical reports.
- Perform record keeping for various funds and expenditures.
- Maintain personnel and payroll records of departmental personnel; process a variety of forms to initiate changes in records.
- Maintain inventory records process purchase requisitions maintain purchase records resolve errors in orders received and invoices.
- Order office supplies submit expense claims.
- Type letters memorandums financial reports and other materials from oral direction rough draft copy notes or transcribing machine recordings.
- Operate standard office equipment such as personal computer copier facsimile machine and other office equipment.
- Sort and file documents and records maintaining alphabetical index and cross reference files.
- Receive sort and distribute incoming and outgoing correspondence. Schedule appointments and various meetings.
- Issue receive type and process various applications permits and other forms. Assist in the training of new personnel.
- Provide exceptional customer service to those contacted in the course of work.
- Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
QUALIFICATIONS
Knowledge of:
- English usage spelling grammar and punctuation.
- Office methods and equipment.
- Organization procedures and operating details of the Police Department.
- Policies procedures rules and regulations related to area of assignment.
Ability to:- Perform routine clerical work.
- Perform record searches quickly and accurately.
- Learn to operate office appliances and learn office methods rules and policies.
- Understand and carry out oral and written directions.
- Type at a speed of not less than 40 net words per minute.
EXPERIENCE AND EDUCATION
Experience:
One year of experience performing clerical duties.
Education:
Possession of a High School diploma or G.E.D. equivalentPROBATIONARY PERIOD:
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.
THE SELECTION PROCEDURE
Please note the City of Sacramentos preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mailfrequently including your spam and junk folders. All e-mail notifications can also be accessed through the applicant inbox.
1. Application:(Pass/Fail) All applicants must complete andsubmitonlinea City of Sacramento employment applicationby the final filingdeadline;
Employment applications must besubmittedonline; paper applications will not be accepted.
Employment applicationswill be considered incomplete and will be disqualified:
If applicants do not list current and/or past job-related experience in the duties area of the Work Experience section.Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week).
If see resume is noted in the Work Experience section; a resume will not substitute for the informationin the Work Experience section.
Position/job titles will not be considered indeterminingeligibility for meeting the minimum qualifications for this position.
Ifyourerequesting Veterans credit a copy of your DD214 must besubmittedonlinewith your applicationoremailedto the Employment Officeby the final filing deadline.Informationregardingthe use of Veterans credit can be found in the Civil Service Board rules under rule4.9C.
Applicantsare responsible forattaching a copy of their DD214 to each position for which they apply.
2. Training and Experience Test:(Weighted 100%) The questionslocatedat the end of the application are the Training and Experience (T&E) Exam.Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance level and progression of a candidates educationtrainingand experience. The exam score willdetermineyour ranking on the eligible list for this job. When completing the T&E questions please note:
- Responses to the T&E questionsmustbesubmittedonline; paper questionnaires will not be accepted.
- A resume willnotsubstitute for the informationin the T&E questions.
3.Eligibility:Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidates eligibility expires one year from the date of notification of a passing score for the Police Clerk IIexamination.
4.Screening Committee: (Pass/Fail)All candidates that pass the examination and are in one of the top three ranks will have their applicationforwardedto the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications asstatedon the job announcement for applications selected by the hiring department.
5. Background Process:If considered for appointment candidates must pass a background investigation which includes a criminal history check fingerprinting polygraph test credit check and drug use history.
QUESTIONS:For questions concerning this job announcement and the application process:
Please visit for a comprehensive step-by-step guide to the application process.
For technical support between 6 AM - 5 PM PT contact Live Applicant Support at .
Visit the City of Sacramento Human Resources Department websiteat an email to; or
Call the Human Resources Department at
Employment Type
Full-Time
