Employee Services Coordinator - Human Resources

JOB DESCRIPTION

Title

Employee Service Coordinator

Department

Human Resources

Reports To

Director of Human Resource

Compensation

AP 506

Days

226

Revised 05/21/2025

PRIMARY PURPOSE:

Manages and coordinates the district personnel functions to ensure quality benefits FMLA workers compensation and employee services programs. Interprets and recommends policies and regulations for the district.

QUALIFICATIONS

Education and Certification Requirements

• Bachelors degree or equivalent years of work experience in benefits administration insurance risk management or related field
• Valid Texas Drivers License
• External applicants must have satisfactory outcome of background check. Non-refundable fee (approximate $50.00) paid by the candidate.

Experience

• Minimum of three (3) years of experience in employee benefits within a school district preferred

MAJOR RESPONSIBILITIES AND DUTIES:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities skills efforts or working conditions that may be assigned or skills that may be required. The current organizational chart may change)

• Administers and assists in overseeing employee benefits programs efficiently and professionally so as to foster good public relations with all employees
• Coordinates employee leaves and absences related to FMLA Workers Compensation and TDL
• Supervises the maintenance and management of all employee benefits files
• Oversees benefits enrollments for all new hires
• In collaboration with the Directors of Human Resources meet with the district insurance committee regularly to ensure that group insurance/benefit plans adequately meeting the needs of all district employees
• Assists all district employees with insurance questions/problems/changes etc.
• Making recommendations regarding insurance programs to the Business Department
• Oversees ADA accommodation requests and facilitates Assault Leave process as needed.
• Provides enrollment reports and disseminates forms for annual ACA reporting.
• Works with the Business Department on benefit design with administration and broker on any RFPs for vendor services.
• Assists with reviewing SPDs and SBCs for medical plans and all documentation for benefit guide to ensure accuracy.
• Ensures the Employee Services section of the District website is updated with accurate and current information.
• Receives and processes monthly/biweekly payroll contributions to 403b 457b retirement and FSA spending accounts.
• Assists district employees with retirement contribution questions and provides required paperwork for additions/changes to third party administrator (TPA)
• Assists the Human Resources Department in overseeing Manages Workers Compensation program for the district
• Assures District compliance with ADA FMLA COBRA and HIPAA laws
• Conducts annual employee benefits meetings as needed and distributes district wide benefits information
• Administers and communicates all employee benefit programs in a prompt and efficient manner to minimize problems for employees insurance carriers and the district
• Attends personnel workshops and meetings to keep abreast of procedures and practices at the state and federal levels
• Attends risk management workshops to keep abreast of most current laws and trends in employee benefits and group insurance
• Participates in activities which support school/community goals
• Enhances school/community relations by ensuring that effective communication exists between the personnel division and the many publics which it serves
• Presents the district favorably to the public
• Serves as chairperson of the Judson Sick Leave Bank Committee overseeing and managing the program
• Performs other duties as assigned
• Follow district safety protocols and emergency procedures.
• Maintain a consistent professional demeanor and appearance
• Ensure compliance with the Texas Educators Code of Ethics
• Daily attendance and punctuality at work are essential functions of the job

Supervisory Responsibilities:

Supervises and evaluates employees as assigned

Equipment Used:

• Office equipment personal computer printer calculator multi-line telephone software programs and peripherals copier fax and other equipment applicable to position.
• Communication equipment radio communication equipment cellular telephone
• Video monitoring equipment

Working Conditions:

Mental Demands:

• Maintain emotional control under stress
• Work with frequent interruptions

Physical Demands:

• Frequent: Sitting standing walking climbing stairs and/or ramps balancing stooping kneeling crouching crawling pulling pushing reaching repetitive hand motions hearing speaking clearly visual acuity distinguishing colors driving traveling.
• Occasional: Lifting moderate 15-44 pounds; carrying moderate 15-44 pounds

Environmental Factors:

• Frequent exposure to: temperature extremes (hot and cold) humidity extremes noise low or intense illumination vibration
• Occasional exposure to: biological hazards (communicable diseases bacteria insects mold fungi etc.) work outside work around moving objects or vehicles work on uneven surfaces work alone work prolonged or irregular hours.

Nondiscrimination Statement:

The Judson School District considers applicants for all positions without regard to race color national origin age religion sex marital or veteran status the presence of a medical condition disability or any other legally protected status.

Required Experience:

IC