Administrative Assistant
Administrative Assistant
Posted on :
26-05-2025
Employer Active
1 Vacancy
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Job Description
Description
Essential Job Duties:
Communication & Coordination
Interacts professionally with internal and external stakeholders demonstrating tact discretion and excellent written and verbal communication skills
Schedules and coordinates meetings events and appointments; prepares agendas and records minutes
Maintains confidentiality regarding marketing strategies patient communications and executive matters
Department Support:
Manages standing and ad hoc meetings for the Marketing Division including logistics materials and follow-up
Collects and compiles data for reports and dashboards; creates charts and presentations as needed
Assists with regulatory and accreditation-related documentation and visit preparation
Coordinates the distribution and collection of surveys and materials across departments
Administrative & Project Support:
Prepares correspondence reports and promotional materials with strong attention to grammar tone and format
Manages inventory of marketing supplies and collateral; processes requisitions and maintains tracking logs
Supports mailings email campaigns and printing/distribution of marketing assets
Tracks project timelines and deliverables; follows up on outstanding tasks as directed
Professional Development:
Takes initiative to learn and apply new tools technologies and systems relevant to marketing and communications
Seeks clarification and support when encountering new or complex assignments
Demonstrates flexibility and willingness to take on new responsibilities
Physical / Environmental Requirements:
Talking Seeing Hearing Sitting Continual
Stooping/Kneeling Standing Walking Frequent
Lifting/Carrying/Pushing 1-25 lbs Occasional
Balancing/Climbing Occasional
May be exposed to:
Patient contact
Infectious/contagious diseases
Housekeeping/cleaning agents/chemicals
Complex or sensitive situations
Education:
Associates degree in Business Marketing Communications or related field Required
Experience:
Minimum of 4 years of administrative support experience preferably in a marketing or communications environment Required
Certification & Licensure:
N/A
We are an E-Verify employer.
For more information please click on the following links:
E-Verify Participation Poster: EnglishSpanish
E-Verify Right to Work Poster: EnglishSpanish
Employment Type
Full-Time
Department / Functional Area
Key Skills
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