Student Accounts Manager
Student Accounts Manager
Posted on :
26-05-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 50000 - 60000
Vacancy
1 Vacancy
Posted on :
26-05-2025
Job Description
JOB TITLE:
Student Accounts Manager
DEPARTMENT:
Business Office
EMPLOYMENT TYPE:
Professional 8 $50000 - $60000 depending on education and experience
FLSA:
Exempt
Unlock Exceptional Benefits at FVCC (Worth $25K)!Youll receive generous employer contributions towards your Health/Vision & Dental up to 15 vacation days 12 sick days and 12 holidays. Plus build your future with the Montana Public Employees Retirement System and a 403(b) match up to 7%. And thats not all - invest in your continued education when you explore Tuition Waiver benefits for you and your dependents!
CLOSING DATE:
Open Until Filled
Open Until Filled
SUMMARY
Flathead Valley Community College is an outstanding public community college located on a beautiful campus in Kalispell Montana with panoramic views of the northern Rocky Mountains and Glacier National Park. Our vision is to improve lives through learning and the trustees faculty and staff are dedicated to values that foster and preserve the spirit of our college and promote and support the well-being and economic development of the communities we serve.
The Student Accounts Manager a crucial role in our Business Office applies expertise in financial and technical systems playing a vital part in assisting students to achieve their academic goals.
ESSENTIAL FUNCTIONS
ESSENTIAL FUNCTIONS
- Manages student accounting records and ensures the accurate and complete billing of incurred charges to students. This includes setting up billing tables reviewing miscellaneous charges coordinating fee approval with the state managing refund exceptions and reviewing charges created by other integrated systems.
- Assists with reconciling outstanding warrants by researching uncashed checks and resolving reissued check requirements to ensure timely receipt of funds.
- Establishes and manages payment channels for education-related expenses and oversees refund cash receipts and bank deposit operations/reconciliations.
- Provides leadership mentors and supervises staff; motivates and empowers staff to create environments that promote innovation; sets standards for excellent customer service.
- Works closely with the Office of Financial Aid to ensure the timely application of financial aid to students accounts. This includes proactive development and addressing of college policies/procedures to address student financial challenges and finding satisfactory resolutions.
- Works with federal state and local agencies to coordinate student bookstore awards (VA Job Corps Job Service private corporations) and manages associated account charges. Prepares appropriate invoices and reconciles payments and charges.
- Prepares and submits tax forms in a timely manner. Applies annual IRS changes to the 1098T Student Tuition form in accordance with the qualified educational expenses for each student.
- Performs special accounting and reporting required for audits of federal funds including submitting outstanding delinquent accounts to the Montana Department of Revenue.
- Oversees student delinquent accounts collections and coordinates outreach efforts. Manages student-related third-party invoicing related to the collection processes.
- Works closely with the Financial Aid office to ensure the timely application of financial aid to students accounts. Proactively addresses student financial challenges and finding satisfactory resolutions.
- In collaboration with the Financial Aid office ensure all federal funds disbursements comply with U.S. Department of Education regulations. Maintains procedures for efficient student refund processing.
- Ensures accountability of daily deposits following departmental guidelines and performs various audits of deposits and supporting documentation.
- Ensures that all cash handling complies with campus state and federal regulations.
- Provides training to colleagues on the student account system. Looks for efficiency and effectiveness in business system processes. Identifies issues that arise and proactively addresses them with thorough analysis.
- Completes monthly general ledger account entries to keep the accounts receivable asset account current and accurate with detailed supporting documentation. Prepares annual year-end financial statements on A/R for submission to an independent auditor.
- Culls relevant data out of information systems to create management dashboards to help with decision making related to tuition increases enrollment patterns delinquent accounts etc.
- Works closely on programmatic financial and compliance matters including invoicing for special events workshops and facility rentals.
- Establishes and initiates effective and timely communications to ensure the sharing of information.
- Participates actively and with initiative in continuous improvement efforts to provide efficient and quality student and business services
- Researches analyzes and resolves issues that arise in financial systems and addresses them proactively.
- Serves on various college committees and teams; meets with other college personnel for events projects planning idea sharing issue resolutions operational communications professional development etc.
- Remains current in practices trends and research related to areas of assignment
- Attends related trainings workshops and professional development
- Cross-trains to perform other departmental and team functions; backfills for staff as needed
- Actively participates in developing a climate that promotes and supports innovation and efforts to continuously improve services to students faculty and the College.
- Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships
- Maintains professional ethics and confidentiality of students by applicable laws and policies
- Advances the mission of FVCC by serving on or convening committees and contributing to the community in college-related activities.
- May serve as an internal auditor for various Financial Aid processes reconciliations and procedures to ensure compliance with federal and state regulations.
- Performs other duties as assigned
- Reports to the Chief Financial Officer
MINIMUM QUALIFICATIONS
- Bachelors degree AND two years of related work experience OR
- Associates degree AND four years of related work experience OR
- High School degree or equivalent AND six years of related work experience OR
- An equivalent combination of higher education courses and related work experience
KNOWLEDGE SKILLS AND ABILITIES
- Strong interpersonal skills communicating with students staff and faculty
- Knowledge of technology used in an educational environment
- Proficient computer skills and basic understanding of student information and database systems.
- Ability to work within the policies and procedures of FVCC
- Ability and willingness to serve as an ambassador for the College by interacting appropriately with the college community and the community
- Ability to maintain effective and positive professional relationships
- Ability to follow and issue directions
- Demonstrated communication technology presentation customer service and interpersonal skills
- Ability to work effectively with people from a variety of culturally diverse backgrounds
- Ability to intermittently work non-traditional schedules including evenings weekends etc.
- Ability to maintain regular and acceptable attendance levels
- Ability to maintain a high degree of confidentiality
- Ability to successfully pass a criminal background check
- Ability to respond in the event of an emergency
- This is a Medium Duty job according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles U.S. Department of Labor and Industry. Medium Duty involves exerting 20-50 pounds of force occasionally and/or 10-25 pounds frequently and/or up to 10 pounds continuously to move objects.
APPLICATION PROCEDURE:
To be considered for this position applicants must apply online at paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration.NOTE: FVCCs applicant tracking system will time-out after 45 minutes of inactivity. Please have your documents ready to upload before you click the Apply button.
To be considered for this position applicants must apply online at paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration.NOTE: FVCCs applicant tracking system will time-out after 45 minutes of inactivity. Please have your documents ready to upload before you click the Apply button.
- Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the positions Knowledge Skills and Abilities; AND
- A current comprehensive resume or curriculum vitae; AND
- Unofficial transcripts for all degrees held AND/OR Professional Certifications (if more than one transcript or certification combine and upload as one document). As a condition of employment the successful candidate will submit official transcripts for all d degrees held and applicable certifications to FVCC HR prior hire. Only transcripts from accredited institutions will be accepted.) AND
- Three professional references with complete contact information must be provided on the application form. Professional references must be individuals most familiar with applicants work experience skills and work behaviors and supervisory not list family and friends for professional references.
EMPLOYMENT VERIFICATIONS REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS:Prior to any offers of employment FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicants application or resume. Additionally FVCC conducts post-offer criminal background checks.
EQUAL EMPLOYMENT OPPORTUNITY:FVCC is an equal opportunity employer. It is FVCCs policy that all individuals are entitled to equal employment opportunities regardless of race color religion creed political ideas sex gender identity sexual orientation age marital status veterans status service in the uniformed services as defined by state and federal law physical or mental disability national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions including recruitment and hiring practices appraisal systems promotions and training and career development programs as required by federal and state laws.
FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at ACCOMMODATIONS FOR PERSONS WITH DISABILITIES:FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.
VETERANS PREFERENCE ACT:Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans Preference laws do not however guarantee Veterans a job nor do they give Veterans preference in internal actions such as promotion transfer reassignment and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans Preference you must complete the Veterans Preference Form (form is available at and email it along with document(s) that verify your eligibility for employment preference to Claims for Veterans preference must be received by Human Resources prior to position closing date.
WINDFALL ELIMINATION PROVISION:Based on the Windfall Elimination Provision FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision clickhttps:// Experience:
Manager
Employment Type
Student
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