Office Manager
Office Manager
Posted on :
26-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
26-05-2025
Job Description
Position Summary
The Office Manager is primarily responsible for a variety of office and administrative functions for the Company including office services and support facilities management purchasing and/or security. Also responsible for ensuring that all official company records are maintained secured and retrievable. Provides administrative support to the President/Owner and functions as the administrative and recordkeeping support on any projects as requested.Key Tasks
- Performs administrative support functions required for office staff including phone coverage
- Maintain inventory of all company issued equipment (IT and construction)
- Manage Verizon hotspot accounts and hardware
- Maintain organization of all storage areas
- Assist HR Director with recruiting tasks (resume screening)
- Monthly review of subcontractor prequalification and COI status
- Manage office supplies inventory and place orders as necessary
- Schedule employee travel
- Primary POC for security phones IT systems and office cleaning and maintenance to keep the office clean safe and operating efficiently.
- Coordinate maintenance and repair of office equipment
- Maintain TV monitors and video control of welcome images and rolling program
- Assist construction project teams with job site equipment needs and set up of construction Safety boxes signage temporary facilities utilities etc. Work with vendors to achieve pricing efficiency at the corporate level for all temporary services and supplies.
- Approve and code invoices for applicable purchases (i.e. office supplies safety boxes travel expenses paid by the company)
- Primary POC for all corporate badging and base access for all projects and proposal-related site visit
- Provide other administrative support including scheduling group meetings maintaining calendarsresearch and creating reports
- Assist with office moves.
- Other duties as assigned.
Education and Training Requirements:
5 administrative experience at an architect engineering or construction firm or professional services firm
Bachelors degree (or equivalent professional experience)
Skill and Competency Requirements:
Self-starter highly motivated enthusiastic and is good at multi-tasking in a fast-paced environment
Over 5 years experience as an Executive Assistant or other similar job capacity; experience in the Architect Engineering Construction (AEC) industry a plus but not required
Excellent customer service skills including the ability to interface with all levels of management customers officials and subcontractor personnel
Ability to prioritize workload and to work independently with minimal supervision
Excellent verbal and written communication skills
Excellent time management and organizational skills
Ability to work independently as well as in a team environment
Must have strong math skills knowledge of general accounting and bookkeeping processes desired
Knowledge of subcontractor payroll practices with experience with certified payroll
Excellent verbal and written communication skills writing (including technical) and editing are essential
Customer Service able to personally provide a high level of interactive service to build relationships and act as project support
Team Orientation & Interpersonal highly motivated enthusiastic and creative team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization
Superior organizational skills with special attention to detail (triple check work before submitting to subcontractors or posting within Procore DocuSign etc.) and time management are essential
The ability to work in a fast-paced deadline driven environment and display professionalism
Proficient with MS office including Excel Word Outlook and PowerPoint
Proficient with Bluebeam Procore and DocuSign desired
- The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:
- The ability to regularly sit stand walk talk and hear
- The ability to frequently use hands to finger handle or feel
- The ability to occasionally climb balance stoop kneel squat or reach
- The ability to lift and/or move up to 10 pounds and occasionally lift and/or move up to 15 pounds
- Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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