Business Manager

Who We Are

For more than 130 years The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church each year we help more than 2 million people providing necessities such as food clothing and shelter. In addition we support people experiencing unemployment addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission vision and values of hope service dignity and stewardship. As a faith- and values-based organization we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ meet human needs and be a transforming influence in the communities of our world.

Job Description:

ACCOUNABILITIES:
1. Financial Management

• Monitor compliance with Salvation Army Finance and Operating Policies
• Ensure receipt safe keeping and depositing of money received is processed according to Salvation Army policy.
• Oversee the operation of all internals systems such as Business World Shelby Workday Salesforce and any new systems introduced
• Review and approve accounts payable.
• Lead budget preparations in collaboration with the Corps Officer Mission & Vision team and Divisional/Territorial Headquarters
• Monitor budget discrepancies and address with the Corps Officer and/or Finance Team.
• Review monthly financial statements and monitor trends
• Generate and distribute financial reports including monthly financial statements for the Corps Officer ministry leaders and leadership teams enquiries both internal and external to the Ministry unit.
• Respond to financial inquiries internal and external to the Ministry Unit.
• Oversee income tax receipting process to ensure compliance with Salvation Army policy and CRA standards.
• Oversee purchasing as required; and prepare requisitions for DHQ/THQ approval.
• Record and report program and administrative data into the Salvation Army Management Information System (SAMIS) within the expected time frame.

2. Property and Building Management

• Ensure consistent and responsible stewardship in all maintenance activities.
• In consultation with The Salvation Army Property and Finance Departments as needed oversees all matters of property repair for all sites and the Officers quarters.
• Point of contact for building maintenance issues including annual inspections fire alarms building alarm systems.
• Manage all service contracts (HVAC Waste removal Summer & Winter Maintenance etc.).
• Review purchasing and contracts to ensure competitive pricing as per procurement policies.
• Maintain compile and update the church and officers quarters inventories.
• In collaboration with the Property Management Team and the Financial Management team assess property needs and advise appropriate action.
• Develop and manage all rental agreements (long term and short term) review documents to make sure agreements are up to date including contracts and certificates of insurance. Recommend rental increases as required.

3. Information Technology

• Oversee and support all technology and communication hardware and software ensuring necessary repairs and updates in a timely manner.
• Ensure compliance with licensing requirements (copyright and software).

4. Supervisory

Direct Reports

• Hire orient train and evaluate staff in consultation with the Corps Officer and Divisional Human Relations.
• Recommend recognition and disciplinary actions including termination aligned with Territorial/Divisional standards.
• Conduct regular performance appraisals and create learning plans
• Address performance issues collaboratively with the Corps Officer.
• Authorize overtime special leave vacations etc.

All Staff

• Maintain employee files ensuring all files are complete and up to date
• Ensure and track completion of mandatory training (e.g. Fit for Mission health & safety).
• Distribute updated policies organizational notices and training materials to all employees.
• Track staff acknowledgements of policies and procedures.

5. Health and Safety

• Report any Health & Safety issues concerns to management and worker representative.
• Ensure fire exits are clear and tidy maintenance of the buildings.
• Act as a management representative on the Joint Health & Safety Committee.
• Know the Fire Evacuation plans locations of fire extinguishers and first aid stations.
• Provide administrative support to WSIB claims liability incident claim reports etc. and other health and safety matters as required within applicable departments including completion of forms.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Armys health and safety policies and procedures.

Perform other related duties as required.

Critical Relationship Management:

• Internal relationships:
  • Corps Officers volunteers staff
  • Member of the Senior Leadership Team.
• External relationships:
  • Community clients donors

MANAGERIAL/Technical Leadership RESPONSIBILITY:

• This position reports directly to the Corps Officer (Team Lead)
• This position will chair the property and finance sub committees.
• Direct reports: Custodial staff and the Administrative Coordinator.

FINANCIAL AND MATERIALS MANAGEMENT:

• Ensure that ministry unit policies and procedures are followed for the safe/secure handling of all monetary donations received and appropriate documentation of gift cards is maintained.
• Oversee budget preparations in collaboration with the Mission & Vision team and with Divisional/Territorial Headquarters
• Monitor budgets and refer discrepancies to the Corps Officer and/or Finance Team.
• Invoicing bank deposits reporting purchasing/ordering.

WORKING CONDITIONS:

• This is a permanent full-time position based on 40 hours per week.
• Will require working from all three Mississauga Community Church sites (Cawthra Collegeway & Meadowvale)
• Some flexibility in scheduling is required; some weekend and evening work may be required.

• Working environment is typically in the office in generally agreeable conditions.
• Ability to lift/move 20 lbs.
• Requires reaching bending and stooping frequently working in a sitting and standing position for periods of time.
• Some travel (up to 30%) is required to travel to multiple workplace locations etc.
• Required to use a cell phone provided by the employer.

Normal hours of work: 8:30 a.m. to 5:00 p.m. Monday to Friday and includes a hour unpaid meal break.

The Supervisor will set the hours of work and work schedule. Some flexibility in scheduling is required as some team meetings will be scheduled in evenings. May require some weekend work.

The above responsibilities must be performed in keeping with The Salvation Armys Mission Vision and Values professionally upholding our code of conduct.

Education and experience Qualifications:

Education Qualifications and Certifications:

• Completed two (2) year diploma program i.e. graduate of a post-secondary program in finance or business administration.
• Proven experience in property and finance management or in a similar role preferably within a ministry or nonprofit organization.

Experience and Knowledge Requirements:

• Minimum of 3 years of prior related experience including accounting operations supervisory and property management experience.

• Experience including administrative/secretarial and general accounting experience clerical customer services.

• Strong computer skills including proficiency in Word and Excel.
• Valid Ontario Class G Drivers License own vehicle and insurance is required.

Alternative combinations of education and experience may be considered.

Skills and Capabilities

• Demonstrate a strong commitment to understanding embracing and actively supporting the mission and purpose of The Salvation Army and Mississauga Community Church and consistently integrates this understanding into all aspects of position responsibilities and by example demonstrate a cheerful outlook a strong work ethic and a willingness to learn and be flexible in the face of change.

• Represent the organization in a professional and engaging manner.

• Self-motivated and disciplined.
• Good organizational and time management skills.
• Attention to detail and a commitment to maintaining accuracy
• Problem solving and analytical skills.
• Strong sense of integrity with professional ethics.
• Treat the property of The Salvation Army with due care and caution.

• Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Attention to detail and a commitment to maintaining accuracy in all tasks.
• Strong capacity to maintain order organization and cleanliness for all properties and environments.
• A self-starter who can work independently as well as collaboratively in a team environment.
• Exhibit good listening skills have strong oral/written communication skills and interpersonal skills.
• Ability to maintain information in confidence and exercise good judgement.
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army in its sole discretion (i.e. The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening as required.

Compensation:

Placement in the salary range will be based on factors such as market conditions internal equity and candidate experience skills and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email if you have a need for any accommodation and we will be pleased to discuss this with you.