Secretary - Administrative Assistant to the Principal - Princeton Middle School
Secretary - Administrative Assistant to the Principal - Princeton Middle School
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Job Description
Secretary - Administrative Assistant to the Principal - Princeton Middle School
Start Date:07/01/2025
12 Month Position
Class IV of the Princeton Secretarial Association contract.
Hours: 8:00 am - 5:00 pm Monday - Friday
Pay scale: $25.93 - $28.59 per hour
Seeking applicants with strong skills in communication technology use organization and time management.
Application Procedure:
To be considered for this position applicants must complete the online application at: Summary:
Under the direction of the Principal the Principal Secretary encompasses a variety of individual positions responsiblefor providing a variety of administrative and secretarial support functions for a Building Administrator where duties will vary from building to building. Positions assigned to this classification perform such representativetasks as: serving as the building office support lead; demonstrating an understanding of all building administrativesupport functions; serving as a liaison between building staff and the public; performing a variety of recordkeepingand database management activities; coordinating the Building Administrators schedule appointments andcorrespondence; assisting in the monitoring of building budgets and preparing purchase orders; coordinating thescheduling of paraprofessional and teaching substitutes; coordinating and making arrangements for specialevents/projects within the building.
Essential Duties and Responsibilities:
- Provides administrative support to the building administrator and serves as a resources and building lead for office support personnel.
- Prioritizes daily activities divides and delegates workload between office staff.
- Schedules and maintains the Principals calendar. Schedules teacher observations meetings or appointments.
- Screens incoming calls schedules appointments and directs individuals to appropriate persons as needed.
- Proofs edits and prepares correspondence and documents for the Building Administrator. Files and maintains correspondence files.
- Maintains and monitors the budget records for the Principal. Codes expenditures prints budget reports and tracks individual department budgets.
- Enters purchase orders and submits purchase orders to the Business Office.
- Prepares deposits from monies collected from field trips activity nights sports extra-curricular activities fundraisers yearbooks or other activities and submits to Business Office.
- Answers phones screens calls addresses questions from staff students parents or the public (e.g. Family Access questions delivers messages etc.).
- Monitors inputs staff absences leaves and staff request forms. Summarizes and submits data to payroll office.
- Assists in organizing and making arrangements for special events (e.g. commencement parent/student/staff handbooks.
- Performs a wide variety of recordkeeping and building level database management responsibilities.
- Maintains student records on Skyward by scheduling updating and reporting grades.
- Resolves student report errors/warnings issued by the State of MN MARSS systems. Identifies addresses and initiates changes and corrections.
- Assists and/or enters and reports student information to the State regarding homeless shared-time special education students; state numbers and transportation and other data requested by the State.
- Compiles updates classroom inventories by teacher for textbooks
- Oversees the substitute scheduling system (AESOP). Monitors system to assure coverage and if necessary contacts and schedules certified and non-certified substitutes. Assigns extra duty hours to in-house staff if substitutes are unavailable.
- Reviews and submits substitute employee times cards to payroll.
- Performs other duties of a comparable level or type as required.
Contact: Sarah Marxhausen Principal or
Required Experience:
Staff IC
Employment Type
Full-Time
