Project Coordinator
Project Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Marous Brothers Construction (MBC) located in Willoughby Ohio is seeking a self-motivated Project Coordinator for our Building Groups. MBC is recognized as one of the leading construction firms in the Midwest offering integrated services for complete construction solutions. Learn more about MBC by visiting .
Position Summary:
Are you a self-motivated construction professional looking to make a significant impact Join us at Marous Brothers Construction (MBC) as a Project Coordinator! In this role youll support construction projects from inception to completion ensuring they meet budget time and quality standards. Youll be responsible for organizing planning purchasing and scheduling all construction activities acting as the central hub for communication among all stakeholders. Think of this role as a blend of construction engineer and construction manager where your coordination will drive project success.
Key Responsibilities:
As a Project Coordinator at MBC you will be deeply involved in every phase of the construction process. Your journey begins with project administration where you will review and provide input on the development and terms of the Prime Contract. You will analyze drawings specifications proposals and other documents to ensure everything aligns with project goals. Effective communication is crucial so you will provide written graphic and verbal updates on issues and coordinate activities. Keeping accurate and up-to-date document control is essential as is managing all contract documentation including RFIs Submittals and Change Orders. You will also professionally represent Marous Brothers Construction at public functions and gatherings maintaining effective relationships with the public government officials and trade organizations.
In the project management phase you will establish and maintain strong working relationships and communication with the project team. You will review and refine project estimates and summaries of work perform subcontractor vendor and material buyouts and prepare subcontract agreements and material purchase orders. Establishing project logistics and creating and maintaining the project schedule will be key tasks. You will monitor job costs and manage all financial aspects of the project ensuring precise planning communication and monitoring throughout. Administering project changes will also be part of your responsibilities.
As the project nears completion you will focus on project close-out. This involves providing a thorough and aggressive completion of the punch-list creating and maintaining accurate as-built drawings and providing the customer with an Operation & Maintenance Manual including all warranty documents. Finalizing all project costs will be the last step in ensuring a successful project delivery.
Administrative Functions:
- Coordinate travel meetings/conference rooms (in-person and telephone) and webinars for the building group.
- Assist in sending out samples legal notices and/or miscellaneous mailings via UPS FedEx Certified Mail and USPS.
- Order/Upload Project Specifications and Drawings.
- Provide general administrative/clerical assistance to various support functions of the company as necessary.
- Work with other Project Coordinators to ensure consistency across departments.
- Assist with additional projects duties and tasks as assigned.
Preconstruction:
- Assist with the completion of the Pre-qualification application as requested.
- Assist with additional preconstruction tasks as assigned.
Project Management:
- Establish and maintain working relationships and communication with the project team.
- Conduct and track project surveys: Preconstruction In-progress and Completion.
- Issue/Record Notice of Furnishings and Notice of Commencements.
- Attend Administrative Handoff Meetings.
- Record and track all Handoff meetings.
- Maintain information in company operations system Viewpoint:
- Maintain the Viewpoint database and templates.
- Maintain/Collect SL Compliance Subcontract data in ViewPoint: Subcontract status COI BWC etc.
- Maintain project directory: Add/maintain firms and suppliers as necessary.
- Run miscellaneous reports as needed or requested by team.
- Create document and drawing matrixes in Excel.
- Assist in monthly Executive Reports.
- Maintain information in company operations system Autodesk:
- Assist in setting up modules sheets turning on all necessary permissions for specific members.
- Assist in adding members to Projects (MBC internal project members owners architects and subcontractors).
- Create subcontract templates (long form short form Service Work Orders).
- Generate subcontracts through cost module.
Project Close-out:
- Request/Collect/Assemble an Operation & Maintenance Manual to include warranty care and maintenance approved submittals and contact information per each specification.
- Assist in scheduling 1-year warranty walk-through.
- Assist in distributing closeout manual to all required parties.
- Help Project Managers to track and request reference letters from clients at end of job.
Qualifications:
Do you have a Bachelors Degree or equivalent work experience Are you well-versed in the construction industry including building codes laws and regulations Do you understand financial practices and accounting policies as well as computer-related problems If you have corporate office experience managing projects within the construction industry and possess strong interpersonal organizational and analytical skills you might be the perfect fit for this role. Your ability to coordinate manage and direct others effectively will be crucial to your success.
Why Join MBC
- Top Workplace& 2022 - The Plain Dealer &
- Competitive compensation package
- Bonuses
- Health insurance 3 Plan Options including HSA & FSA
- HSA & FSA Annual Company Contribution
- $3000 Referral Bonus
- Employee fitness room
- Employee open kitchen
- Employee outdoor courtyard meeting/gathering space
- Marous University - weekly free relevant education
- Monthly culture events
- Tuition Reimbursement Program
- Career path opportunities
- Flexible Scheduling
- Mentor Program
- Stability - family owned and operated since 1980
- Dental
- Orthodontic
- Vision
- Virtual Mental and Physical Health
- Accident Insurance
- Critical Illness
- Hospital Indemnity
- Life Insurance/AD&D company paid
- 401k with employer match
- Paid Time Off
- Paid Holidays
- Parental Leave
- STD & LTD company paid
- Paid maternity leave via STD
- Travel Reimbursement
- Free Parking
- Employee Assistance Program including Legal & Financial company paid
- Casual Fridays
- Community Support Program
Marous Brothers Construction is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status. MBC is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
We conduct pre-employment drug testing. Also must be able to pass background check.
Required Experience:
IC
Employment Type
Contract
