Admission/Administrative Assistant to the Center Director (Limestone CF)

The Administrative Assistant to the Center Director is responsible for providing office management assistance to the Center Director. Assist the Center Director in providing day-to-day supervision of all facility programs including those located inside the correctional institution. Listed below are the primary responsibilities for this position; however other professional duties may be assigned by the Center Director or his/her designee to meet the Colleges needs.

• Performs a wide variety of complex clerical and administrative tasks requiring the application of independent judgment and knowledge of regulations policies or procedures; filing.
• Ability to compose letters and memorandums independently.
• Prepares replies to correspondence from brief dictated notes or on own initiative.
• Performs complex clerical and secretarial work involving detailed request duties of an administrative nature;
• Screens telephone calls and incoming mail.
• Takes and transcribes minutes of meetings.
• Prepares meeting material notices resolutions agendas and related reports.
• Extensive knowledge of the operations functions and scope of authority of departments and offices related to handling and disposing of information and requests for information.
• Issues and tracks work orders and provides live-work status reports; receives payment for work orders and makes direct deposits by College procedures.
• Possesses general knowledge of bookkeeping or accounting principles.
• Ability to maintain the confidentiality of office information.
• Assist with college events for college functions (including the ISTC Foundation College tours Graduation Professional Development meetings etc.).
• Process student registration graduation and job placement data for reporting purposes using tables charts graphs etc.
• Must be eligible to enter any/all Department of Corrections (DOC) Federal Correctional Institutions (FCI) and Pardons & Paroles Facilities to perform the job duties and maintain this status for continued employment.
• Performs other duties as required by the Center Director or their designee.
• Serves on College committees as needed.
• Possesses understanding and commitment to a community and technical colleges philosophy and mission.
• Possesses a sensitivity and commitment to cultural diversity.
• Complies with any applicable guidelines and policies set forth by the Alabama Community College System (ACCS) Board of Trustees the Alabama Community College System and J.F. Ingram State Technical College.

KNOWLEDGE SKILL AND ABILITIES:

• Excellent written and verbal communication skills
• Excellent organization skills attentive to detail and can prioritize multiple tasks
• Willing to be flexible with work schedule as workload dictates
• Understand and maintain confidentiality and professional integrity
• Reliable and punctual
• Ability to establish and maintain effective working relationships with others internal and external to the College.

An associates degree from a regionally accredited college or university or at least two (2) years of experience in the field or a related field or an equivalent combination of experience and education is required.

Five (5) years of clerical/administrative experience; three (3) years must have organization coordination and performance of duties at a responsible level is preferred.

General Information: J.F. Ingram State Technical College is a postsecondary correctional education institution. Our mission is to provide quality educational services to individuals incarcerated in central Alabamas correctional facilities. The student population served is diverse in age race educational economic and cultural background.

CTE / Adult Education Sites

Alabama Therapeutic Educational Facility

Limestone Correctional Facility

Bibb Correctional Facility

Main Campus

Donaldson Correctional Facility

St. Clair Correctional Facility

Draper Instructional Service Site

Thomasville Day Reporting Center

Easterling Correctional Facility

Tutwiler Instructional Service Center

Fountain Correctional Facility

Ventress Correctional Facility

Additional Adult Education Sites

Birmingham Work Release Center

Loxley Work Release Center

Bullock County Correctional Facility

Montgomery Womens Facility

Elmore Correctional Facility

North Alabama Work Release Center

Kilby Correctional Facility

Red Eagle Work Release Center

Lee County Sheriffs Department

Pardons and Paroles Centers

Birmingham Day Reporting Center

Baldwin Day Reporting Center Lite

Huntsville Day Reporting Center

Fort Payne Day Reporting Center Lite

Montgomery Day Reporting Center

Jasper Day Reporting Center Lite

Mobile Day Reporting Center

Opelika Day Reporting Center Lite

Perry County Reenty Education Program

Sand Mountain Day Reporting Center Lite

Salary Range: Salary will be determined by placement on the appropriate Alabama Community College System-approved salary schedule. Salary Schedule E3 03 ($45220 - $62710)

Work Hours: Monday through Friday 7:00 a.m. to 3:30 p.m. with a 30-minute lunch break.

APPLICATIONS MUST BE FILED ONLINE AT: you have problems completing your application contact the Human Resources Coordinator at .

Applicants must meet the minimum qualifications indicated on this vacancy notice and submit a completed online application packet through the online application system by the deadline date to be considered for this position. The applicants sole responsibility is to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview.

A complete application consists of the following:

• Online employment application
• Current resume
• Copies of college transcripts

Application materials including transcripts must prove that the applicant meets all minimum qualifications. Unofficial transcripts are acceptable for application; however the College may request official transcripts before extending an employment agreement to the successful candidate. Degrees must be posted on transcripts.

Application Procedures/Additional Information

The College will not incur the cost of applicants interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.

The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

In accordance with Alabama Community College System policy and guidelines the applicant selected for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receiving a clearance notification from the criminal background check. If a conviction for a felony or any crime involving moral turpitude is found the procedures established for the Board of Trustees policy concerning criminal background checks will be followed.

Ingram State Technical College (ISTC) actively participates in the Employment Eligibility Verification Program (E-Verify) which electronically confirms an employees eligibility to work in the United States as the Department of Homeland Security requires. Applicants hired by ISTC will be subject to the E-Verify process pursuant to Act. No. 2011-535.

ISTC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall on the grounds of race color disability gender religion creed national origin or age be excluded from participation in be denied the benefits of or be subjected to discrimination under any program activity or employment. ISTC will make reasonable accommodations for qualified candidates or employees. ISTC reserves the right to withdraw this job announcement at any time before the awarding.