Activity Fund Manager
Activity Fund Manager
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Job Description
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TITLE: ACTIVITY FUND MANAGER
JOB SUMMARY: The Activity Fund Manager must maintain a working knowledge of federal and state requirements for expenditure of public money. The manager will ensure accurate processing and recording of District monies provide timely and accurate financial information and work with other personnel to support Business Office and District functions. The manager will ensure expenditures are made in accordance with relevant laws and regulations and provide leadership and support related to OCAS coding within the Activity Fund. In addition the manager will record and verify all deposits to the activity fund and maintain all banking records for the fund.
ESSENTIAL FUNCTIONS:
Activity Fund Management
- Collaborate with site financial secretaries and the CFO to develop and maintain accurate and appropriate records for activity fund spending
- Complete and file timely reports as required by IRS State Department of Education (SDE) and all other agencies of local state or federal government
- Collaborate with the CFO to provide up to date budget information and support to site and district leaders
- Communicate with outside agencies (e.g. state auditors) for documenting activities and complying with established financial legal and administrative requirements; maintain financial documents files and records for ensuring the availability of information that is in compliance with established policies and regulatory guidelines.
- Coordinate with the Chief Financial Officer and other personnel to complete required reports including end of year closeout and monthly bank reconciliations.
- Process requests related to the encumbrance and expenditure of Activity funds including but not limited to generating Purchase Orders paying invoices and managing vendors records.
- Keep complete and accurate records of the purchases made using Activity funds including maintenance of electronic records that may include scanning of paper documents for electronic storage
- Review purchase requisitions to ensure all necessary documentation is presented before Purchase Orders are created
- Review invoices to ensure all necessary documentation is presented and goods or services have been received before payment is rendered
- Review and manage records of deposits made into the activity fund including but not limited to recording deposits in the financial system and delivering deposits to the bank.
- Maintain appropriate documentation including but not limited to encumbrance registers Purchase Orders invoices IRS forms (e.g. Form W-9 Form 1099) etc.
EDUCATIONAL/TRAINING REQUIREMENTS:
- High School Diploma or GED equivalency required; Associates Degree or equivalent job specific training preferred
- 2 or more years of experience working with accounts payable treasury or related experience preferred
- Demonstrate working knowledge of basic office procedures basic accounting principles data entry and a variety of computer applications (e.g. Word Excel payroll software etc.).
- Command of math calculations as they relate to finance (fractions percents ratios addition subtraction multiplication division whole numbers decimals rate).
- Maintain extensive knowledge of District software used to support accounts payable and treasury functions (e.g. IVisions etc.); maintain working knowledge of Microsoft Office Documents (e.g. Word Excel etc.); ability to learn and maintain knowledge of a variety of local state and federal reporting.
WORKING CONDITIONS:
- Generally the job requires 80% sitting 10% walking and 10% standing.
- Requires fine finger dexterity to use office equipment office technology and maintain accurate filing systems.
- Must regularly lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 50 pounds.
- May experience constant interruptions inflexible deadlines and changes to normal routines; ability to work a flexible schedule as needed to meet production deadlines; ability to use problem-solving and analytical skills to identify concerns and solutions with data software and procedures; must complete a high volume of computer use and input a high volume of data with speed and accuracy including confidential data.
- Ability to communicate and coordinate with a diverse range of personnel (e.g. support staff administrators co-workers); must maintain strict confidentiality.
- Ability to respond to all business office employee and vendor inquiries with a customer-focused demeanor
TERMS OF EMPLOYMENT:
- 237 day contract (8 hours per day 7:30am-4:30pm)
- Generous Leave Program: 10 days of sick leave; 3 days of personal leave; 3 days of annual leave; 10 days of vacation leave (opportunity to increase to 15 within 10 years); summer flex schedule; sick leave sharing program; and 5 days of bereavement.
- Health Insurance for the employee; Vision insurance for the employee; and $10000 life insurance policy for the employee.
- Pay Scale (based on like experience with similar level of responsibilities and functions):
STATUS: Non-exempt Support
EVALUATION:This job description is not designed to cover or contain comprehensive listings of activities duties or responsibilities that are required of the employee of this job. Duties responsibilities and activities may change at any time with or without notice. Performance of this job will be evaluated annually in accordance with the provisions of the Boards policy of evaluation for support personnel.
Must apply through the YPS Job Posting Board:
Required Experience:
Manager
Employment Type
Full-Time
