Registrar (2025-26 School Year Only) - Walker Upper Elementary SchoolSchool Year
Registrar (2025-26 School Year Only) - Walker Upper Elementary SchoolSchool Year
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Job Description
Job Title:Registrar (260 Days)
Location:Walker Upper Elementary School
Reports to: Principal
FLSA Status: Non-Exempt
The Registrar performs specialized administrative and technical tasks related to the maintenance of student records and files in our automated student information system (PowerSchool); collaborates with the School Counseling Department. These records include but are not limited to attendance records immunization records grades and transfer information.
Essential Functions
- Audits a variety of programs and processes (e.g. certify students for graduation) for the purpose of ensuring compliance with established policies procedures and/or education codes.
- Maintains a variety of files documents and student records (e.g. grades academic achievement
records etc.) for the purpose of documenting and/or providing reliable information relative to student records. - Performs enrollment and withdrawal/transfer activities on the student information system and
enrollment management system. Prepares and maintainspermanent student record and cumulative folders for all
students (e.g. requests records on new students data entry of all student records) for the purpose of ensuring
compliance with financial legal state or federal requirements. - Compiles a variety of reports and recommendations (e.g. graduation rate report year end reports honor roll list Prinicipals list failing grade reports progress reports report card ) for the purpose of providing accurate information.
- Informs Administrators School Counselors and Technicians of possible student credit deficiencies or unusual placements (e.g. progress report and report cards to include grade verification rosters failing list of student by grade level to counselors calculates grade point averages on graduating students incoming seniors and incoming juniors) for the purpose of ensuring student success.
- Interprets and evaluates transcripts of incoming students (e.g. independent study grades) for the purpose of transferring grades and semester credit hours into the district student information system.
- Maintains a variety of files documents and student records (e.g. grades transcripts academic achievement records etc.) for the purpose of documenting and/or providing reliable information relative to student records.
- Performs enrollment and unenrollment activities on the automated student information system and prepares and maintains permanent student record and cumulative folders for all students (e.g. requests records on new students data entry of all student records) for the purpose of ensuring compliance with financial legal state or federal requirements.
- Processes requests from students other districts colleges/universities and/or employment agencies (e.g. transcripts job verification student course requests attendance/graduation verification etc.) for the purpose of providing required information.
- Responds to inquiries of staff other educational institutions the public parents and/or students (e.g. mail out transcripts processing student withdrawals as needed ) for the purpose of providing information and/or direction.
- Attends meeting/trainings as assigned (e.g. workshops powerschool training in-services) for the purpose of conveying and/or gathering information required to perform functions.
- Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
Job Requirements:
Skills Knowledge and Abilities
SKILLSare required to perform single technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; performing standard bookkeeping; planning and managing projects; and preparing and maintaining accurate records. Specifically extensive knowledge of Power School is necessary.
ABILITYto support technically the school master schedule is required (adding courses); gather collate and/or classify data; and use basic job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job related equipment. In working with others problem-solving is required to identify issues and create action plans. Specific abilities required to satisfactorily perform the functions of the job include: culturally responsive customer service communicating with diverse students families and colleagues; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; working with detailed information/data; and working with frequent interruptions.
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading guiding and/or coordinating others; and monitoring budget expenditures. Utilization of some resources from other work units may be required to perform the job functions. There is some opportunity to impact the Organizations services.
Experience: Job-related experience is required.
Education Qualifications:High School diploma or equivalent.
Clearances-Criminal Justice Fingerprint/Background Clearance
Physical Conditions
Work is typically performed in a school office setting primarily sitting at office equipment with occasional walking throughout the school building. Lifting and carrying objects weighing up to 30 pounds is required. Frequent operation of computers printers and a variety of office machines is required. Regular daily contact is made with school administrators school counselors teachers students parents and the general public.
Evaluation
Performance will be evaluated by a School Administrator on the ability and effectiveness in carrying out the above responsibilities.
Employment Type
Full-Time
