Records Specialist
Records Specialist
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Job Description
The University of Dayton is a top-tier Catholic Marianist research university with academic offerings from the undergraduate to the doctoral levels. Our mission is to educate the whole person and link learning and scholarship with leadership and service. University Advancement promotes a culture of philanthropy volunteer engagement and lifelong relationships in support of the Universitys mission. We are growing our exceptional team of passionate mission-driven Advancement professionals looking for a Records Specialist who will support the fundraising and engagement efforts as part of the Advancement Services team. Apply today!
The Records Specialist is responsible for a variety of projects and tasks related to maintaining accurate and consistent data in the University Advancement database management system in accordance with established policies and procedures. This includes but is not limited to:
Accurately and efficiently researches interprets reviews verifies and enters biographical information from diverse sources such as mail email phone calls and obituaries.
Provides support to internal staff and external stakeholders (e.g. donors alumni) through phone email and mail facilitating updates to their personal information such as addresses email addresses and phone numbers.
Conducts monthly reconciliation (gifts and revenue) of Advancement events by synthesizing data from diverse sources (like the general ledger and the Advancement database) collaborating with colleagues to ensure accuracy and completeness.
Provides support to the gift entry team during peak seasons such as calendar year-end and the Universitys annual giving day.
Identifies and recommends changes to streamline processes and ensure greater efficiency coordination and consistency in data acquisition through all data sources.
Assists in maintaining data accuracy and integrity through the use of data quality control techniques analyzing results and making necessary corrections. Proactively identifies opportunities for revisions and new audits applying sound judgment to determine the best data verification methods for each situation.
Minimum high school diploma or equivalent and three (3) years of business experience.
Experience with data entry
Exceptional attention to detail and accuracy
Aptitude for technology and varied software applications
Strong working knowledge of MS Excel
Sound judgment decision-making and analytical skills
Solid interpersonal written and verbal communication skills
While not everyone may possess all of the preferred qualifications the ideal candidate will bring many of the following:
Three (3) years of experience in a not-for-profit environment
Knowledge of Affinaquest SalesForce or other fundraising software
Knowledge/understanding of Banner
Experience with data management
Organizational skills
Competent proofreading skills for grammatical typographical and spelling errors
Time management skills with ability to multi-task and consistently meet deadlines in an opportunity driven fast-paced and changing environment
Aptitude for problem solving and process analysis
Strong customer service skills
Interpersonal skills to work collaboratively with senior management colleagues and donors
Ability to apply an ethical code and handle confidential information with sensitivity and discretion
To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.
Informed by its Catholic and Marianist mission the University is committed to the principles of diversity equity and inclusion. Informed by this commitment we seek to increase diversity achieve equitable outcomes and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer we will not discriminate against minorities women protected veterans individuals with disabilities or on the basis of age race color national origin religion sex sexual orientation or gender identity.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
