Academic Coordinator (temporary)
Academic Coordinator (temporary)
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Salary Not Disclosed
1 Vacancy
Job Description
About the Opportunity
The Department of Chemical Engineering in the College of Engineering is seeking an Academic Coordinator (temporary) (AC) to join their team and provide integral support. The responsibilities will include coordinating administrative leadership supporting and providing policy guidance for the Graduate and Undergraduate Committees their Associate Chairs and Associate Director of MS Programs. The AC is involved with all aspects relating to admissions recruitment and retention efforts including tracking student progress and qualifying exams and conducting student exit interviews. The AC is the primary contact for undergraduate and graduate students for all inquiries and assists students with solutions and collects their feedback to analyze trends to continuously improve department services and processes.
The AC works with the Director of Operations and Business Management on various strategic special projects and provides data analysis on the above functions. The AC will also coordinate academic aspects by managing the teaching schedule (undergraduate and graduate) classroom change requests TRACE evaluations and updating the Undergraduate and Graduate Catalogue. The AC will also process reimbursements student graduate assistantships and other financial administration for students and student-based programs. The AC will be the point of contact for communications and administration regarding student-involved events such as the Graduate Student Orientation Conference Recruiting booth Town Halls Capstone events Welcome Back events and faculty-student luncheons.
The AC is the liaison between the department and other departments in the College of Engineering such as Undergraduate Advising and Graduate School of Engineering. The AC will be supervised by the Chemical Engineering Director of Operations and Business Management and will be on a team with other staff members.
Qualifications:
A successful candidate is a flexible team player who enjoys an independent and collaborative work environment and possesses the following:
Associate degree and/or at least 2 years of administrative experience required; Bachelors degree preferred.
2 years of experience required in administrative duties. Experience in an academic setting is highly desired.
Ability to work with students staff and faculty on the Boston campus Monday through Friday.
Strong project management/organizational skills with attention to fine detail and commitment to quality.
Excellent interpersonal oral presentation and written communication skills.
Must demonstrate a professional presence and maturity in dealing with a variety of audiences external and internal to the university.
Value and provide confidentiality around sensitive issues and can determine appropriate levels of communication around sensitive information.
Effectively set goals multi-task and manage time.
Display self-motivation and initiative.
Computer literacy requirements including a strong working knowledge of Microsoft Windows environment including MS Excel Word Outlook Teams and PowerPoint.
Responsibilities:
1. Undergraduate and Graduate Committee Admissions Recruitment Affairs and Data Analysis Management:
Provide administrative leadership and guidance for the Undergraduate and Graduate Committee their Associate Chairs and Associate Director of MS Programs in their Admissions and Recruitment efforts.
Work with Faculty and staff to coordinate all aspects of the undergraduate and graduate programs related to admissions recruitment and graduate affairs. Leads the committee in ensuring compliance with recruitment and admissions processes including guidelines within the graduate handbook are kept up to date and being followed.
Continually assesses and recommends changes to the Guidebook based on faculty and student feedback as well as current college and university guidelines and education best practices.
Work closely with COE Academic Advisors to collect track and analyze student undergraduate and graduate candidacy requirements.
Lead undergraduate and graduate committee meetings and take meeting minutes.
Work closely with the Associate Chairs for Undergraduate and Graduate Studies Associate Director of MS Programs and other department and university staff to plan and coordinate events such as Conference Recruiting booths Town Halls Capstone events Graduate Candidate Day for Admitted Students Welcome Back events and faculty-student luncheons.
Assist in budget-related matters regarding events.
Keep the rest of the department aware of Undergraduate and Graduate-related issues at meetings including representing undergraduate and graduate committees at department faculty meetings.
Coordinate the advisor selection process during a students first year and maintain department database records of the graduate students advisors.
Maintain student department records and assess data across graduate programs concerning placement attrition time-to-degree stipends etc.
2. Undergraduate and Graduate Student Key Contact and Data Analysis:
As the primary department contact for students handles all undergraduate and graduate student inquiries and needs.
Also serve as key contact for applicants or potential applicants to the graduate programs.
Prepare and work closely with the Associate Chairs for Undergraduate and Graduate Studies Associate Director of MS Programs and other departmental staff to organize and attend the student orientation and recruitment events.
Proactively anticipate and solve potential future problems in ongoing administrative service to students.
Collects and analyzes student feedback data to make and recommend process/system processes to Director of Operations and Business Management department executive committee and COE Grad student services as applicable.
Analyze Data for Recruitment Admissions and Retention and other related data as necessary.
3. The Academic Coordinator maintains various duties such as assisting with:
TA/Grader Expectations
Financial Management of Student Expense Reimbursement Forms.
Assist with the assistantship process of RAs and TAs including managing the process of inputting financial data into the software system to generate assistantships etc.
Department office coverage.
Other special projects as needed.
Position Type
TemporaryAdditional Information
Northeastern University considers factors such as candidate work experience education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical vision dental paid time off tuition assistance wellness & life retirement- as well as commuting & transportation. Visit for more information.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law.
Pay Rate:
up to $28/hourRequired Experience:
IC
Employment Type
Full-Time
