Governmental Grants Supervisor - Federal and State Grants

• Forbes named Mesa Public Schools in their list of 2024 Best Employers in Arizona.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time

Base Salary:

$74690.00

Class/Calendar:

D7112 months

Benefits:

Vacation sick leave holidaysretirement matched through the Arizona State Retirement System health and life insurance

Performance Pay:

Available annually

New Hire Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement up to aten-year maximum

New Hire Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To supervise the daily operation of the federal and state grants department and staff to ensure the adherence to district policies and procedures and county state and federal regulations. Oversee the management of the coordination of grants to ensure adherence to federal and state program and financial regulations requirements and audits district wide.

Key Responsibilities:

This section outlines the primary duties and key responsibilities required for this role detailing the essential tasks and functions necessary to perform the job successfully with or without reasonable accommodations.

• Hire assess and oversee the performance of assigned staff members

• Supervise federal and state grants staff regarding journal entries revenue account number coding and other related tasks

• Develop and implement policies and procedures to ensure adherence to all federal and state rules and regulations for overall grant administration and accounting functions

• Forecast budget requirements and trends to ensure adequate funding to meet specific grant goals including estimates for carryover balances and proposed new fiscal year budgets

• Assist district personnel in developing proposals applications and revisions

• Review and approve all grant proposals applications and amendments for submittal to appropriate agencies

• Prepare federal state and IGA revenue and expense budgets with extensive use of spreadsheets and databases

• Analyze complicated financial data to ensure accuracy and make recommendations based on valid content

• Develop account codes and budgetary structure to ensure accurate financial reporting according to individual grant requirements governmental agencies and adherence to USFR guidelines

• Prepare financial reports related to federal and state grants

• Approve all expenses (ePARS requisitions travel requests etc.) to ensure budgetary limits and within grant guidelines

• Serve as a liaison for the District concerning federal and state officials and auditors

• Identify and assess areas of compliance risk for the District and work closely with program directors to ensure that federal funds are used and accounted for effectively

• Collaborate with department and school leaders supervisors and staff to align processes and procedures while actively seeking their input; lead or participate in joint committees and working groups

• Focus on continuous improvement by analyzing data assessing systems and timelines and recommending adjustments to enhance procedures and strategies; provide root cause analysis and suggestions to the administration

• Identify opportunities to optimize the use of various information systems and liaise with system representatives to stay informed on updates and explore potential improvements

• Work with administration and staff to identify ways to improve efficiency and effectiveness in assigned areas and related departmental functions

• Develop and execute both short- and long-term goals for assigned responsibilities

• Stay informed on federal and state laws and best practices relevant to the assigned area through ongoing research

• Manage special projects and perform additional tasks related to areas of responsibility as assigned by administration

• Assist with other accounting and budgetary duties as assigned

• Assist other personnel as may be required for the purpose of supporting them in the completion of their duties

• Assist with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

To be eligible for this position an applicant must meet the following required qualifications. Verification of these required qualifications is necessary.

Education:

• Associates Degree in accounting finance or related field
• Bachelors degree in business administration grant management finance or accounting

Experience:

• Minimum three years accounting experience; governmental accounting in a school district environment and supervisory experience preferred
• Experiencewith computerized accounting systems PC spreadsheets and databases
• Experience in directing the overall administration for federal and state grant implementation
• Extensive experience with high volume complicated grant budget forecasting development and implementation

Skills & Competencies:

This section outlines the critical skills and competencies required to excel in this role enabling effective performance adaptability and consistent achievement of job responsibilities.

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name served by strength and need and graduates ready for college career and community
• Ability to effectively communicate (verbal and written) and establish and maintain cooperative working relationships with district personnel of all levelsand outside agencies; proven supervisory skills
• Extensive knowledge of CFRs EDGAR the Single Audit Act and USFR
• Ability to handle high volume stressful situations and multiple projects
• Extensive knowledge of federal and state rules and regulations pertaining to funding and implementation of grants

Work Environment & Physical Requirements:

This section outlines the work environment and physical conditions associated with this role. It includes information on whether the job involves working in an office classroom or other settings and if there are physical activities like standing walking or lifting.

• Primarily works in a standard office environment using computers phones and other office equipment.
• May travel to different schools within the district to monitor grant-funded programs and ensure compliance.
• Primarily a desk job that involves long periods of sitting typing and reading
• Frequent use of a computer for grant applications reports and financial tracking
• Occasional travel within the district for site visits training and grant-related inspections
• May need to carry documents laptops or presentation materials (typically under 20 pounds)

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal state and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of race color religion creed national origin or ancestry ethnicity sex (including gender pregnancy sexual orientation and gender identity) age physical or mental disability citizenship past current or prospective service in the uniformed services genetic information or any other characteristic protected under applicable federal state or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.

Required Experience:

Manager