Assistants

THE POSITION

The IEA seeks to recruit several assistants to constitute a pool of candidates for current and upcoming needs. We are looking for candidates for our Assistant reserve list to provide support regarding office management tasks including event and meeting organisation as well as the preparation of documents and communication materials.

We are looking for enthusiastic and motivated candidates with relevant experience who are interested in a job in a diverse and collaborative multi-cultural work environment which the IEA offers. You will play a key role in contributing to the success of the work of teams of experts who are committed to better policies for better lives.

Responsibilities will vary according to the needs of the assigned Division in the Agency and team.

Main Responsibilities

Administrative Assistance

• Draft correspondence and notes. Manage calendars information flows and records.
• Organise workshops meetings and conferences. This may include managing room reservations catering arrangements preparation of documents and participant lists and other general support during meetings.
• Act as an administrative focal point for contacts with Member Delegations and other external interlocutors.
• Organise business travel including bookings visa applications and processing of expense claims.
• Prepare and process contracts and associated payments for intellectual service providers and invited experts.
• Provide assistance in the preparation and updating of documents publications websites and social media in both official languages (English and French). This may include sub-editing proof-reading and formatting.

Continuous learning and process improvement

• Pro-actively suggest improvements to existing administrative processes workflows and working methods.
• Adopt a continuous learning approach with regard to evolving corporate systems and procedures and other relevant IT tools.
• Keep abreast of the relevant financial and/or human resource rules pertaining to assigned workflows.

Qualifications :

Academic Background

• Secondary level of education preferably with office management secretarial and language studies

Professional Background

• Relevant experience ideally in an international environment including preparation of documents/publications and organisation of large-scale meetings and events as well as travel management.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite and proven ability to learn new systems rapidly. Experience in using mission software (such as SAP) and web management software (such as T4) would be an advantage.

Additional Information :

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level X); Enable People (Level X); Ethics and Integrity (Level X); Collaboration and Horizontality (Level X); Achieve Results (Level X); Innovate and Embrace Change (Level X). (The levels for each competency are pre-defined based on job family grade and sub-family. Refer to the NEP Job Mapping Index select the Job family then sub-family and click on the grade to identify the relevant competencies.)
• To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other with a commitment to reach a good working level. For certain positions knowledge of other languages would be an asset.

Closing Date

• This vacancy will be filled as soon as possible and applications should reach us no later than midnight 15 June 2025.

Contract Duration

• This vacancy will be used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate. (For pooled recruitments).

What the OECD offers

• Monthly base salary starting from 3809 EUR plus allowances based on eligibility exempt of French income tax.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
• Click hereto learn more about what we offer and why the OECD is a great place to work.  
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.

Selection Process

• For retained candidates written tests/video-recorded interviews are foreseen in early July and panel interviews are planned for end of July 2025.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.