Executive Assistant
Executive Assistant
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$ 83800 - 125800
1 Vacancy
Job Description
Ecolab is seeking an experienced professional and dynamic ExecutiveAssistant to provide support to the Institutional leaders. This position will perform standard and advanced executive assistant duties including handling highly confidential information. To be successful in this role you must be high-energy organized and a self-starter who initiates and anticipates communicates well and has excellent project management writing and computer skills with the ability to learn new tech platforms.
This position will follow Ecolabs Hybrid work model consisting of remote and in-office work at our Corporate Headquarters office in Saint Paul Minnesota.
What You Will Do:
- Proactively manage calendars and schedule meetings for two executives
- Exercise discretion in organizing and maintaining the electronic calendar including managing telephone calls and visitors; arranging and coordinating appointments meetings and functions; and preparing and providing appropriate documentation to assist with meetings
- Provide support with calendar and email management coordination of conference calls and WebEx meetings
- Coordinate domestic and international travel arrangements including logistics agendas developing complete and comprehensive itineraries booking flights and accommodation and arranging meetings and visits
- Provide administrative services for executive leadership team meetings and other meetings including distributing relevant materials and agendas and preparing and distributing accurate minutes to a high-quality standard in a timely manner; manage logistics
- Produce high quality reports presentations and other documents in Microsoft Word PowerPoint and Excel
- Prepare drafts of correspondence agendas presentations and other documents in response to verbal and/or written instructions to a high degree of accuracy and presentation
- Manage projects as requested
- Prepare expense reports for the executives
- Make independent decisions regarding planning organizing and scheduling priorities for self executives and direct reports (within guidelines)
- Act as liaison for internal customers and key contact for executive contacts and customers
- Utilize the company e-billing system for processing outside counsel invoices
- Assist outside counsel with billing and invoice status
Minimum Qualifications:
- High School Diploma or equivalent
- 5 years of executive assistant experience
- Expert Proficiency in Microsoft Office skills (Word Excel PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday
- 55 WPM
- No immigration sponsorship is available for this position
Preferred Qualifications:
- Bachelors Degree
- 2 years of experience working for a Fortune 500 company
- 3 years of corporate experience in companies with more than 10000 employees
- 2 years of legal secretary experience
- Excellent grammar punctuation spelling
- Understanding of deadlines with minimal supervision
- Ability to uphold strictest level of confidentiality and effectively manage sensitive information with professionalism and speed
- Proficiency in calibration and delegation of duties
- Excellent organizational project management and problem-solving skills with a high attention to quality and detail with impeccable multi-tasking abilities
- Exceptional interpersonal skills & friendly and professional demeanor
- Previous experience as an Executive Assistant reporting directly to senior management
- Strong verbal and written communication skills and executive presence
- Demonstrated follow-through and results delivery
- Demonstrated initiative with the ability to both work independently and be resourceful anticipating and communicating potential issues
- Flexibility to respond to urgent project needs and shifting priorities
- Strong customer focus and approachability
- Critical thinking analytical and problem-solving skills
- Ability to effectively manage multiple competing priorities to staggered deadlines in a fast-paced environment
- Adaptability and flexibility with a willingness to collaborate in a team environment
Annual or Hourly Compensation Range
Benefits
Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.
If you are viewing this posting on a site other than our Ecolab Career website view our benefits at Customer Requirements Notice
To meet customer requirements and comply with local or state regulations applicants for certain customer-facing roles may need to:
- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
- Be fully vaccinated for COVID-19 including a booster if eligible unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as to comply with applicable laws. If you have a disability and require accommodation assistance in this application process please visit the Recruiting Support link in the footer of each page of our career website.
Employment Type
Full-Time
