Executive Assistant
Executive Assistant
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$ 80750 - 109250
1 Vacancy
Job Description
About Redwood Materials
Executive Assistant
Redwood Materials is seeking an exceptionally bright well organized and self-motivated Executive Assistant to support members of our executive leadership team. You will provide strong partnerships with Executive Leadership and key stakeholders proactively manage complex priorities enable efficient decision-making and ensure seamless communication across the organization.
Responsibilities Will Include:
- Manage complex and dynamic calendars for one or more C-level executives and team leaders exercising independent judgement to prioritize meetings events and commitments based on business impact and urgency.
- Make scheduling decisions on behalf of executives including resolving conflicts decliningor rescheduling meetings and determining attendance at internal and external engagements.
- Coordinate cross-functional scheduling to support company-wide initiatives and seasonal business cycles.
- Draft and edit executive-level correspondence meeting materials and briefing documents.
- Serve as a liaison between executive leadership and internal/external stakeholders managing the flow of high-level information with discretion and accuracy.
- Maintain confidentiality and handle sensitive business information with a high level of professionalism and discretion.
- Plan and manage international and domestic travel logistics including itineraries meeting preparation and real-time adjustments based on shifting business priorities.
- Liaise closely with Security Facilities HR and Executive teams to support company-wide initiatives.
- Lead special projects and initiatives assigned by the Executive team exercising independent judgment and problem-solving skills.
- Oversee front office operations including but not limited toensuring a professional organized and welcoming environment for employees and guests managing maintenance requests and service as point of contact for building management and service providers.
- Manage vendor relationships office supplies and workspace logistics in partnership with stakeholders such as IT and facilities.
- Coordinate meeting room availability cleanliness and setup for internal and external meetings.
Desired Qualifications:
- Bachelors Degree or equivalent work experience.
- 3 years of experience supporting senior level executives including calendar management and travel.
- Experience working in a highly ambiguous fast-paced environment and ability to operate a high degree of autonomy.
- Demonstrated ability to make decisions independently anticipate executive needs and manage competing priorities.
- Possess excellent verbal communication and multitasking skills.
- Ability to work independently and collaboratively across teams.
- Familiarity with the Microsoft Office suite.
- A passion for sustainability and making the world a better place!
In accordance with California pay transparency laws the salary range for this position is listed below. Actual compensation may vary based on a variety of factors including experience education and skills.
California Pay Range:
$80750 - $109250 USD
The position is full-time. Compensation will be commensurate with experience.
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Employment Type
Full Time
