Administrative Assistant
Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
POSITION SUMMARY: We are seeking an experienced proactive and highly organized Administrative Assistant who thrives in a fast-paced creative and mission-driven environment. This individual will provide high-level administrative management and strategic support to the Executive Director and operations including programming exhibitions and events plus visitor and donor relations. This is an ideal opportunity for a professional who has management-level experience as an Executive Assistant is passionate about the arts and is looking for a meaningful role with artist and community interaction.
KEY RESPONSIBILITIES:
- Support theDirectors daily administrative scheduling and operational communications with executive-level awareness and initiative distinct from general staff roles.
- Open and close facility as needed depending on activities of vibrant center
- Oversee operational and hospitality supply inventory needs
- Oversee and manage operational equipment technology software mail and shipping needs
- Serve as a liaison for the Executive Director with visitors donors city officials and the Board of Directors. maintaining a high level of discretion and professionalism.
- Organize schedule and oversee screening training and managing of administration volunteers.
- Support the planning logistics and execution of signature events which include:
- Furry Friends Fine Arts Festival
- Art in the Garden and Sparkling Tea
- Public Art Forum
- Shemer Arizona Legacy Golf Tournament
- Shemer Arizona Arts Festival; and
- Shemer Honors.
- Provide administrative support for the Shemer Art Centers Expansion & Legacy Campaign.
SKILLS/QUALIFICATIONS:
- Minimum 35 years of experience in an Executive Assistant or senior administrative role.
- Excellent communication and interpersonal skills capable of representing leadership in meetings decisions and daily operations.
- Experienced in navigating ambiguity and prioritizing tasks in a dynamic environment with ability to manage multiple and shifting priorities.
- Proven ability to work independently with minimal supervision while staying aligned with organizational and Executive Director goals.
- Demonstrated sound judgment and confidence in making decisions with a strong sense of ownership.
- Innovative thinker with ability to conceptualize and proactively identify opportunities to plan and implement effective solutions for improvement.
- Strong follow-through and accountability to creatively see tasks and decisions through to completion.
- Ability to be resourceful proactive and comprehensive in dealing with arising issues.
- Knowledge of MAC computers (Apple) plus proficiency with Microsoft Office Suite (Outlook Word Excel) and Google Workspace.
- Proficiency in the use and technical support of computers and software.
PREFERRED SKILLS: (Highly Desirable But Not Required)
- Advanced computer skills (QuickBooks experience a plus)
- Experience with NEON CRM or similar donor databases
- Retail sales
- Human resources
Required Experience:
Senior IC
Employment Type
Part-Time
