Business Administrative Support Coordinator

General Statement of Job

This position provides operational accreditation graduate programs and other support services to faculty in the Plaster School of Business. This position will manage various projects within the school of business that relate to the operation of the school of business AACSB and ACBSP accreditations and multiple graduate programs.

Specific Duties and Responsibilities

Essential Duties:

Provide faculty support:

• Manage various administrative projects as needed.

Graduate Programs Support:

• Assist with graduate student recruitment orientation retention and graduation efforts.
• Represent the PSB at on-campus and off-campus student recruitment and other events as requested
• Assist with general maintenance of PSB graduate programs.
• Assist with managing graduate program inquiries.
• Manage the creation/maintenance/communication of graduate plans of study and enrollment.
• Attend meetings related to graduate programs as requested.
• Maintain graduate program handbooks.
• Manage graduation applications and petition process.
• Manage graduate admissions related PSB inquiries tours meetings as requested.

Administrative Support:

• Coding of P-Card in UMB
• Code Invoices (org & acct numbers)
• Manage the EMS
• General Supplies/Tech Management
• Manage facilities Updates/maintenance
• Website Maintenance

Other Responsibilities include but are not limited to:

• Assist PSB leadership team with tasks as requested.
• Take departmental minutes as needed
• Develop and provide specific information reports and/or special services as requested or required by the University PSB faculty and/or the Dean.

Other duties as requested.

Knowledge Skills and Abilities

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires the ability to read write and comprehend instructions correspondence and memos.
• Requires the ability to define problems collect data establish facts and draw conclusions as well as the ability to make judgements and implement solutions as appropriate.
• Requires the ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Also requires the ability to compute rate ratio percent growth rates and to draw and interpret bar graphs.
• Requires the ability to effectively present information in one-on-one and small group situations to students faculty staff and members of the public.
• Requires the ability to communicate orally (in person and by telephone) and in writing.
• Requires the ability to effectively operate a computer (Microsoft Word Excel Access e-mail and internet skills) and the ability to use (or quickly learn) the Purchase Order Student Data and other software systems.
• Requires the ability to make recommendations that influence the budget.
• Requires the ability to use small office equipment including copy machines or multi-line telephone systems.
• Requires the ability to meet deadlines maintain the highest level of confidentiality and work in a positive team-oriented manner with a variety of people (students faculty staff administrators and members of the public).

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit; use hands to finger handle or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision texture perception and ability to adjust focus.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.