Program Support Coordinator (Office Coordinator)
Program Support Coordinator (Office Coordinator)
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$ 4110 - 5427
1 Vacancy
Job Description
Job Requisition ID:47359
Closing Date: 06/04/2025
Agency:Department on Aging
Class Title:OFFICE COORDINATOR - 30025
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary (Effective 7/1/25): $4110 Full Range: $4110-$5427
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
About the Agency
The MISSION of the Illinois Department on Aging is to serve and advocate for older Illinoisans and their caregivers by administering quality and culturally appropriate programs that promote partnerships and encourage independence dignity and quality of life.
As a State of Illinois employee you will receive a robust benefit package that includes the following:
- Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
- Competitive Group Insurance benefits including health life dental and vision plans
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program voluntary supplemental retirement plan
- Option pre-tax programs Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- 10-25 days of paid vacation time annually (10 days for first year of state employment)
- 12 paid sick days annually which carryover year to year
- 3 paid personal business days per calendar year (pro-rated dependent on start date)
- 13-14 paid holidays per year
- 12 weeks of paid parental leave
- Employee Assistance Program and/or mental health resources
These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link. Overview
Are you the go-to person for keeping schedules on track organizing meetings and making sure everything runs smoothly Were looking for someone who can effortlessly juggle multiple calendars sync schedules like a pro and keep things moving without a hitch. If you know your way around spreadsheets presentations and office tools and can make documents look polished and professional youll fit right in. Youll also be the mastermind behind setting up and running meetingsvirtual or in personbecause great coordination makes all the difference. And when it comes to organizing files whether digital or paper you build systems that actually work making it easy to find whats needed when its needed. If you love keeping things efficient structured and running smoothly wed love to hear from you!
Essential Functions
- Provides secretarial and complex specialized office support functions to a unit supervisor and professional staff.
- Prepares sorts and distributes incoming/outgoing mailing (s) and copies of materials sent by/to Office of Community Care Services (OCCS).
- Prepares and reviews letters received regarding Aging Programs and other inter-divisional correspondence.
- Develops and maintains an effective means of tracking materials related to Division activities from internal and external offices.
- Conducts special projects for the supervisor as directed.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to two years of secretarial/business college or completion of high school and two years of related office experience or two years of independent business experience.
- Requires ability to keyboard accurately at 30 wpm.
Preferred Qualifications
- Prefers two years of experience maintaining multiple calendars in a shared environment within Microsoft Outlook or similar program.
- Prefers one year of experience utilizing common office software specifically building and maintaining spreadsheets form letters and presentations.
- Prefers one year of experience setting up and conducting meetings in a virtual and in person setting.
- Prefers one year of experience developing implementing and maintaining a shared file system of both paper and digital products.
Conditions of Employment
- Requires ability to pass a criminal background check.
***The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30am - 5:00pm Monday-Friday
Work Location: One Natural Resources Way Springfield IL 62702-1813
Agency Contact: Nick Gilmore
Email:
Phone #:
Posting Group: Social Services
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
Employment Type
Full-Time
