Executive Assistant
Executive Assistant
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Job Description
Overview
Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.
Were hiring an Executive Assistant in the central Dallas area who will provide senior-level support to the Executive Vice President (EVP) of the Southwest region.
The successful candidate will have a high level of analytical ability a multi-tasking manner of thinking self-motivation and direction and excellent administrative skills. They will also have integrity high motivation a proven ability to produce results in a highly deadline-oriented environment and creativity that will invigorate The Associations annual business plan. The Executive Assistant works under minimal supervision with considerable latitude for the use of initiative and independent judgment.
This is an office-based position that offers a hybrid schedule. The office is in Irving TX.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our award-winning corporate university as well as additional training and support locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedInInstagramFacebookX (formerly Twitter) and .
Responsibilities
Some of the responsibilities include:
- Provides administrative support to the Executive Vice President of the Southwest region.
- Manages EVP correspondence including managing the EVP inbox drafting correspondence for internal and external communication and ensuring responses are appropriate and timely. Sends staff volunteer and donor notes both email and hand-written for recognition birthdays and anniversaries as requested.
- Maintains calendars schedules virtual and in-person meetings confirms meetings and makes logistical arrangements necessary for internal and external meetings including travel. Completes expense reports on a timely basis and within policy guidelines.
- Provides on-site support to the EVP at AHA meetings and events as necessary including some travel to AHA Board meetings.
- Works closely with senior leadership including the Associate Executive Vice President within the region and National Center to support the EVPs strategic priorities. This includes but is not limited to ensuring project plans are in place regular updates are scheduled and deliverables and timelines are met.
- Ensures EVP has all prep materials for internal and external meetings and is equipped with all the information needed to be effective.
- Works independently and within a team on special projects. Acts as project manager for special projects as assigned.
- Schedules and coordinates logistics for meetings travel conferences and all-staff activities for EVP and other staff members as assigned.
- Provides support in all areas both professional and personal to enable the EVP to focus on the Association priorities and drive results.
- Handles highly confidential information with integrity and discretion.
- Maintains an orderly and intuitive system for correspondence and other documents.
Qualifications
- High school diploma or equivalent required.
- 3 years of experience providing administrative support to multiple managers. 5-7 years of experience preferred.
- 3 years of experience supporting senior/executive-level management preferred.
- Budget preparation invoice and expense processing experience is preferred.
- Ability to work and make decisions quickly and independently with little to no direct supervision is preferred.
- Strong interpersonal skills are preferred particularly regarding judgment discretion confidentiality patience and understanding necessary for dealing effectively with a body of volunteers donors and professional colleagues; independence; and a strong team orientation toward both internal and external constituencies.
- Strong organization skills detail-oriented and experience handling sensitive and confidential information preferred.
- Knowledge and skills working with Zoom webinars and meetings preferred.
- Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
- Must have at least basic knowledge and skill/proficiency with Microsoft Office.
- Ability to travel the DFW area for errands meetings events etc.
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
- Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
- Performance and Recognition You are rewarded for achieving success by merit increases.
- Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
- Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
- Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
- Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.
The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the AHA will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.
This position not a match with your skills Click here to see other opportunities.
In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
Employment Type
Full-Time
