Workplace and facilities manager (part-time)

About this Role

The Workplace experience and facilities manager is responsible for overseeing the day-to-day operations of our New York City office ensuring a safe comfortable and efficient workplace for all employees. This role involves managing facilities coordinating office services and implementing initiatives that foster a positive and inclusive work culture. The ideal candidate will have a strong background in facilities management a keen eye for detail and a passion for creating exceptional workplace experiences.

Your responsibilities

1. Facilities Management:

   • Oversee the maintenance and upkeep of the office including coordinating with vendors for cleaning repairs and equipment maintenance

   • Manage office space planning and layout ensuring optimal use of space and compliance with safety regulations

   • Coordinate with IT and other departments to ensure all office technology and infrastructure are functioning properly

   • Handle all aspects of office move management including planning budgeting and execution

2. Workplace Experience:

   • Develop and implement programs to enhance employee engagement and satisfaction

   • Organize and manage office events such as team-building activities wellness programs and social gatherings

   • Ensure the office environment is welcoming and inclusive fostering a sense of community and belonging

   • Manage the office amenities including kitchen supplies snacks and other employee perks

3. Health and Safety:

   • Ensure compliance with all local state and federal health and safety regulations

   • Develop and maintain emergency preparedness plans and conduct regular safety drills

   • Oversee the implementation of health and safety protocols including COVID-19 guidelines and other infectious disease prevention measures

4. Vendor Management:

   • Select and manage relationships with vendors for office supplies maintenance and other services

   • Negotiate contracts and ensure vendors meet our standards for quality and service

5. Budget Management:

   • Manage the facilities and workplace experience budget ensuring cost-effective solutions and staying within financial constraints

   • Track and report on budget performance and make recommendations for cost savings

6. Employee Support:

   • Serve as a point of contact for employee concerns and issues related to the office environment

   • Facilitate the onboarding process for new employees ensuring a smooth transition into the office

   • Collaborate with HR to address any workplace issues and improve overall employee experience

7. Sustainability:

   • Implement and promote sustainable practices within the office such as recycling programs and energy-efficient initiatives

   • Stay informed about the latest trends and best practices in workplace sustainability

Is this you

• Bachelors degree in Business Administration Facility Management or a related field

• 5 years of experience in facilities management workplace experience or a similar role

• Strong project management skills and the ability to handle multiple tasks simultaneously

• Excellent communication and interpersonal skills with the ability to build and maintain positive relationships with employees and vendors

• Proficiency in Microsoft Office and other relevant software

• Knowledge of health and safety regulations and best practices

• Experience with budget management and cost control

• A proactive and solution-oriented mindset with a focus on continuous improvement

• Ability to work effectively in a fast-paced dynamic environment

Required Experience:

Manager