Administrative Assistant I
Administrative Assistant I
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 67644 - 96312
1 Vacancy
Job Description
Job Requisition ID:47311
Opening Date: 05/22/2025
Closing Date: 06/05/2025
Agency:Department of Human Services
Class Title:ADMIN ASSISTANT I - 00501
Skill Option:None
Bilingual Option:None
Salary: Anticipated Salary: (Eff 7/1/25) $5637-$8026/month ($67644-$96312/year)
Job Type: Salaried
Category:Full Time
County: Lake
Number of Vacancies: 1
Bargaining Unit Code:RC028
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire an Administrative Assistant I for the Kiley Developmental Center located in Waukegan Illinois to conduct quality assessment reviews of assigned facility units. Performs quality enhancement reviews of habilitation documentation to ensure that clinical record updates and required processes are being implemented. Assist in the monitoring of facility compliance with policies procedures directives practices and standards of the Illinois Department of Human Services (IDHS) Central Management Services (DCMS) and the Illinois Department of Public Health (IDPH). Conducts lifestyle satisfaction surveys.
Essential Functions
Conducts quality assessment reviews on assigned units to verify compliance with Rule 50 requirements Central Management Services (CMS) requirements Illinois Department of Public Health (IDPH) Department of Human Services (DHS) Administrative Directives and Facility policies and procedures.
Performs quality enhancement reviews of habilitation documentation to determine whether current habilitation plans are entered into clinical records in a timely manner and that behavior intervention skill acquisition program services objectives guidelines data sheets etc. have been updated/written and are in the process of being implemented.
Monitors staff implementation of schedules programs mealtime services and data collection.
Monitors the supervision provided to ensure that the needs of the individuals are met including one-on-one continuous observation frequent observation or moves about freely.
Represents Management on agency committees and in employee work groups to improve and be prepared for surveys.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration.
Requires one (1) year of professional experience in a public or private organization OR completion of an agency approved professional management training program.
Preferred Qualifications
Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
Two (2) years of professional experience conducting quality assessment reviews verifying compliancewith rules regulations policies and procedures for a public or private organization.
Two (2) years of professional experience working in a public or private organization maintainingconfidentiality and handling sensitive information with professionalism.
Two (2) years of professional experience managing projects for a public or private organization.
Two (2) years of professional experience communicating effectively with both internal and externalstakeholders in oral and written form.
One (1) year of basic proficiency in Microsoft Outlook and Excel.
Conditions of Employment
Requires the ability to work after business hours weekends or holidays.
Requires the ability to utilize office equipment including personal computers.
Requires the ability to travel in the performance of job duties with overnight stays as appropriate.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday 8:00am - 4:00pm 30-minute unpaid lunch
Work Location: 1401 W Dugdale Rd Waukegan Illinois 60085
Division of Developmental Disabilities
Kiley Developmental Center
Quality Enhancement
Agency Contact:
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal Sick & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
