Office Assistant
Office Assistant
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Job Description
Job Details
Description
Toth and Associates has an opening for an Office Assistant to join our Springfield office. This is an entry level position. As Office Assistant youll play a critical role in keeping our office a positive welcoming and productive environment. Youll also interact with all levels of staff and with various customers and clients.
Duties and Responsibilities:
- Answer incoming phone calls determine the purpose of call and forward calls to appropriate personnel or department.
- Take written messages and deliver messages in a timely manner or transfer calls to voice mail when appropriate personnel are unavailable.
- Welcome clients and visitors to the office determine the nature of business and announce visitors to appropriate personnel.
- Receive collect sort and deliver mail to staff daily. Prepare packages and mail by adding correct postage; drop items at FedEx and/or Post Office daily.
- Assist staff as needed with printing and copying.
- Keep inventory of office supplies and place orders as needed.
- Manage two kitchen areas to include stocking cleaning storing and maintenance of all food and equipment.
- Run business errands as needed.
- Perform all other duties and responsibilities as assigned by the supervisor.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position the employee is regularly required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or hear. The employee is frequently required to walk both inside and outside. The employee is regularly required to stand and stoop kneel or crouch. Use of one-step or two-step stools is frequently required. Occasional use of a 6ft-8ft ladder in some instances may also be required. The employee must frequently lift and/or move up to 10-25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and distance vision.
Qualifications
- Flexibility and the ability to prioritize tasks.
- Ability to give exceptional customer service.
- Basic computer skills to create in-house signage send emails coordinate calendars etc.
- Excellent time management skills.
- Must have valid drivers license and reliable transportation.
- Must be able to work Monday Friday. Additional hours may be required on an as needed basis.
Employment Type
Full-Time
