Property Specialist

For over 25 years G&A Partners has been helping entrepreneurs grow their businesses take better care of their employees and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners client is currently seeking a Property Manager to join its team in San Antonio TX.

Girl Scouts of Southwest Texas (GSSWT) is headquartered in San Antonio TX and serves more than 15000 Girl Scouts (girls and adults) across 21 counties in southwest Texas. Girl Scouts is the worlds preeminent leadership development organization for girls building girls of courage confidence and character who make the world a better place.

Summary

The Property Specialist provides property and business support to internal and external customers with quality communications reports equipment and supplies in a timely and accurate manner. The Property Specialist partners with the Property Manager to ensure that general needs in the office are met regarding shipping and receiving postal mail reservations supplies conference room preparation maintenance of vendors purchasing and tasks requested of property and business operations for the council.

• Coordinates troop and group reservations for Camp La Jita ensuring completion and compliance of all required documentation.
• Manages council calendars via Outlook for staff and volunteer room reservations vehicle reservations and other facility scheduling needs.
• Maintains relationships with vendors negotiates pricing and assists with building and maintaining the Approved Vendor List vendor profiles and property asset records within the councils CMMS platform (Fiix).
• Submits and tracks service tickets in the CMMS (Fiix) and supports ongoing data entry and recordkeeping for property operations.
• Assists the Property Manager with centralized purchasing entering purchase orders (POs) and processing invoices in the councils procurement system (Microix).
• Handles all mail operations including receiving logging and distributing deliveries processing outgoing mail and bulk mailings and managing postage and delivery accounts.
• Manages inventory and restocks office supplies paper copying supplies and kitchen/coffee supplies to maintain appropriate facility stock levels.
• Monitors and manages the council property email account routing requests and work orders as needed.
• Records and prepares minutes for Property Committee meetings ensuring accurate documentation of discussions motions and action items.
• Performs additional duties as assigned in support of the councils mission and operational goals.

NOTE: This job description is not intended to be all inclusive and does not constitute a contract.

Qualifications:

• To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

• Associates degree in business administration facilities management or a related field preferred; equivalent combination of education and 35 years of administrative facilities operations or nonprofit experience will be considered.

Language Ability:

• Ability to read and understand general business correspondence vendor agreements facility use forms and council policies. Ability to write professional emails meeting minutes and basic reports. Ability to respond professionally to inquiries from staff vendors and volunteers.

Math Ability:

• Ability to perform basic mathematical operations including addition subtraction multiplication and division. Ability to calculate figures such as discounts percentages and simple measurements as needed for purchasing inventory and project support.

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to prioritize tasks solve routine problems and respond to day-to-day operational needs in a professional and timely manner.

Computer Skills:

• Proficient with Microsoft Office applications including Excel Outlook and Word. Ability to learn and utilize other software platforms such as Microix (procurement system) and Fiix (CMMS system).

Licensure/Membership Requirements:

• The employee is required to maintain membership with Girl Scouts of the United States of America throughout the duration of their employment with GSSWT.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position primarily performs its duties indoors and is occasionally exposed to outdoors weather conditions and/or moving mechanical parts. The noise level in the work environment is usually moderate.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include heavy visual acuity (close vision peripheral vision and ability to adjust focus) required to perform such activities as preparing and analyzing data and figures using a computer and extensive reading and proofing. While performing the duties of this job the employee is regularly required to talk or hear. The employee is frequently required to sit stand walk use hands to finger handle or feel and reach with hands or arms. The employee occasionally required to climb or balance and stoop kneel crouch or crawl.

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race color creed religion national origin ancestry citizenship status age sex or gender (including pregnancy childbirth and pregnancy-related conditions) gender identity or expression (including transgender status) sexual orientation marital status military service and veteran status physical or mental disability genetic information or any other characteristic protected by applicable federal state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment hiring placement promotion transfer training compensation benefits employee activities access to facilities and programs and general treatment during employment.