2025-2026 District Level Department Secretary I
2025-2026 District Level Department Secretary I
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Title: District Level Department Secretary I (12 month position)
Department: Special Services
Pay Grade: C140
FLSA Status: Non-Exempt
Reports to: Director V - SpecialServices
GENERAL PURPOSE
Responsible for providing a wide variety of complex and confidential administrative and secretarial support to the assigned administrator(s); conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.
ding a wide variety of complex and confidential administrative and secretarial support to the assigned administrator(s); conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.
ESSENTIAL JOB FUNCTIONS
- Performs a variety of complex office and clerical work for administrators and staff independently. Assist as the primary office support for administrators at the department level or equivalent such as word processing financial recordkeeping scheduling calendaring arranging meetings etc.
- Deals with non-routine matters requiring research investigation or analysis and knowledge of departmental issues and address appropriately.
- Exercises judgment and independent thinking relative to anticipating requirements of administrators and staff for information assembles information for upcoming reports and tracks events or situations to keep administrators and staff informed.
- Work involves frequent contact with leaders and other organizations requiring the exercise of professional judgment in arranging meetings and communicating matters to leaders staff and third parties.
- Ensures that office support is available on a timely basis to assist staff that adequate supplies are on hand and that equipment is in good condition.
- Understands system wide departmental and divisional organizations and applicable policies and procedures affecting departmental operations.
- Researches compiles creates and distributes reports to the director and staff or other stakeholders as directed.
- Initiates actions to keep supervisor and staff informed of department and school system operations.
- Answers inquiries regarding programs and services explaining requirements and assisting callers in completing forms or other actions.
- Maintains office or department records for program and process actions including those regarding procurement and fiscal matters.
- Maintains confidentiality as required by Board of Education policy and/or state or federal law.
- Maintains office supplies arranges for equipment service and arranges for building service assistance as needed.
- Processes time and attendance for department/division as needed.
- Maintains and reconciles budget accounts for department/division.
- Receives and greets visitors interact professionally and courteously providing exceptional service.
- Communicates effectively with staff parents students and patrons of the district.
- Manages telephone systems answering screening transferrin and responding to calls and inquiries.
- Coordinates events and meetings.
- Maintains an area in good order with needed materials information and resources.
- Maintains current facility and district information providing reference information.
- Participates in unit meetings trainings workshops professional learning etc. conveying and/or gathering information required to perform job functions.
- Supports and enforces building safety procedures.
- Supports the operations of the facility or department as directed by the supervisor.
- Performs general clerical functions such as scheduling copying faxing data entry filing mail etc.
- Performs other duties as required / assigned.
Working Conditions and Physical Requirements
- Work environment is primarily inside where the noise and temperature levels are moderate.
- The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body.
- Must possess the physical ability to work primarily with fingers perceive the nature of sounds make rational decisions through sound logic and deductive processes express or exchange ideas by the spoken word substantial movements (motions) with the hands wrists and/or fingers and discern letters or numbers at a given distance.
- Additionally the following physical abilities are required: handling hearing manual dexterity mental acuity reaching repetitive motion speaking talking visual acuity and walking.
QUALIFICATIONS AND REQUIREMENTS
Education and Experience
- High School Diploma or its equivalent.
- Minimum of three (3) years of job related experience with increasing levels of responsibility is required.
Certificates Licenses and Other Special Requirements
- Must pass a Criminal Background Clearance the results of which must be satisfactory to the District required.
Employment Type
Full-Time
