Administrative Assistant, Respiratory Therapy

Department:

Respiratory Therapy

Work Hours:

8:00 a.m. 4:30 p.m. Monday-Friday some evenings and weekends may be required

Job Summary:

Under the supervision of the Respiratory Therapy Department Head the Administrative Assistant provides and coordinates clerical support to the Department and in the administration of online programs and respiratory therapy programs in the College of Health Professions and Wellness.

Duties and Responsibilities:

• Provides administrative support to the Respiratory Therapy Department Head and Coordinator of Undergraduate Nursing Programs.
• Manages the operational details of the Department of Respiratory Therapy.
• Develops and refines work routine and carries out assignments through to completion with only unusually important or complicated tasks reviewed in detail.
• Oversees and helps establish/maintain filing systems and maintains the database of the Respiratory Therapy Program.
• Compiles data and numbers to incorporate into various reports.
• Checks professional licensure/credentials on all Online Undergraduate students before admission.
• Collaborates with various departments across campus to ensure student success.
• Prepares forms reports or other materials requiring specific knowledge of methods procedures policies or other information.
• Sends out recruitment emails.
• Assists with the RT Budget CoARC accreditation RT GO & Preview Days and RT Senior Recognition Ceremony.
• Process admissions for the Online Undergraduate Programs.
• Organizes correspondence requiring attention of supervisor; independently answers correspondence calling for standard information or materials and completes routine forms.
• Receives screens and routes visitors; answers routine inquiries by phone email or in person.
• Receives sorts according to content and delivers mail to UG online programs.
• Maintains inventory of office supplies and materials of the Online and Graduate Academic Services department and the Department of Respiratory.
• Sends out mass emails to students about general information regarding scholarships upcoming events etc.
• Helps assists with the MOUs including but not limited to tracking of students liaison between JSU and the MOU coding students etc.
• May supervise student workers.
• Verifies submitted student timesheets. Returns for corrections if any issues identified. Collaborates with Payroll when necessary.
• Performs other duties as assigned.

Required Minimum Qualifications:

• High School diploma or equivalent and
• At least two (2) years full time equivalent experience in clerical or administrative support

Preferred Qualifications:

• Experience working in higher education
• Experience with Canvas and Microsoft Access

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
• Alabama Teachers Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision dental flexible spending plan dependent care cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits please visit our website.

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