Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Become an integral part of Digital & Platform Services team where you will have the opportunity to work in a fastpaced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is resultsoriented with a focus on attention to detail and quality.
As an Executive Assistant in Digital & Platform Services you will need to work well in a team environment be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures processes and techniques to complete assignments in line with the departments activities and goals.
Job responsibilities
- Maintain complex and detailed calendars
- Coordinate with team for timely invoice processing and payment
- Process invoices and T&E expense claims for team members ensuring all policies are followed and items are processed within provided guidelines
- Maintain the LOA tracker for employees
- Manage the coordination and logistics of both internal and external meetings
- Arrange and coordinate complicated domestic and international travel
- Organize all aspects of internal and external events including catering and transportation
- Assist with staff onboarding and offboarding which includes requesting equipment setup and system access
- Handle regular activities without prompting and advise in advance with issues or delays
- Assist in editing spreadsheets and presentations including printing and binding for client meetings
Required qualifications capabilities and skills
- At least five years of administrative experience
- Advanced ability to organize
- Discretion and good judgment in confidential situations and proven experience interacting with senior management
- Strong interpersonal written and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications capabilities and skills
- Experience supporting at the senior level managers (or equivalent)
- College degree is a plus
Note: This role requires five days in the office (MonFri) and will not support Hybrid options.
Employment Type
Full-Time
