Logistic Assistant

Administrative Assistant

Part Time

Work schedule: 9 AM 3 PM (flexible)

Purpose

• Provides administrative support through excellent customer service and performance of key administrative tasks.

Essential Job Functions/Responsibilities

• Assists with planning and coordination of employee engagement and departmental events training sessions and meetings including communication scheduling and catering
• Monitors employee attendance and tracking in ADP timekeeping system with management.
• Enters and maintains accurate data in spreadsheets daily to track attendance and productivity
• Maintains and runs operational reports from appropriate system(s) on a timely basis (eg hourly daily monthly) to include but not limited to:
• Attendance Report for monthly Perfect Attendance Reward program
• Performance Report by team member in comparison to position expectations/standards
• Monitor mobile radio tracking documents/spreadsheets
• Monitors the daily in and out of RF units and communicate status with managers
• Provides assistance in warehouse operations when determined by the supervisor and carries out administrative duties as needed including answering phones and preparing documents
• Seeks out additional tasks and assignments from Supervisor to maximum time and team efficiency
• Coordinates with others for ordering departmental office supplies
• Other duties as assigned.

Other NonEssential Functions/Responsibilities

• Monitors and maintains cleanliness and supplies of logistics department and conference rooms.
• Accept and act on feedback from leadership
• Work collaboratively in a team environment to learn about and strive to achieve departmental sales goals and balanced scorecard objectives
• Work professionally and in a positive and respectful manner with other TVH departments
• Exhibits understanding & commitment to promote and share TVH mission vision values and culture
• Performs other duties as many be assigned

Education Experience and Skills
To perform this job successfully must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or GED

Experience & Skills:

• Must possess a minimum of one year work experience performing substantially similar administrative responsibilities
• Effective verbal written and interpersonal communication skills with a proven ability to communicate effectively across all levels of the organization
• Effective organizational time management and follow up skills
• Able to effectively manage and prioritize multiple tasks
• Team oriented possesses a positive attitude and collaborates effectively with others to achieve goals in a fastpaced deadline driven environment
• Shows proficiency with software such as Microsoft (Excel Word) Google (Docs/Sheets/Calendar
• Demonstrates professionalism discretion and confidentiality

Language Skills

• Ability to read and interpret documents such as instructions policy and procedure manuals etc. Ability to write routine reports and correspondence. Ability to speak effectively and communicate well to others within the organization.

Reasoning/Retaining Ability

• Ability to interpret a variety of instructions furnished in written and oral methods
• Ability to prioritize multipole tasks by using effective time management and organizational skills
• Ability to learn and demonstrate proficiency of internal software applications processes and procedures specific to TVH business operations

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employee is frequently required to sit talk or hear.
• Required to stand walk sit use hands to finger handle or feel and reach with hands and arms.
• The employee must occasionally lift and/or move up to 25 pounds.
• Capable of reading and interpreting information from computer monitors and paper documents.

Working Conditions & Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is moderate
• Primary duties are carried out in an office and warehouse environment

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