Office Assistant - Connolly Middle School 25-26 SY

TITLE: Office Assistant Middle School

JOB DESCRIPTION:

Assist school office professional staff and departments with a variety of typing recordkeeping attendance data entry and other clerical duties. Welcome and provide assistance and information to the parents students visitors volunteers and staff.

QUALIFICATIONS:

1. Education and/or experience equivalent to a High School Diploma or GED
2. One (1) year of general office clerical experience
3. State of Arizona Level 1 Fingerprint Clearance Card
4. Completion of District administered skills tests
5. Some positions may require fluency in Spanish
6. Some positions may require a valid Drivers License

ESSENTIAL FUNCTIONS: (Essential functions as defined under the Americans with Disabilities Act may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES:

• Provide public relations support to office staff by interacting in person and by telephone with parents students visitors volunteers and staff.
• Receive and records daily student attendance; enter attendance data into informational databases.
• Track attendance and truancy; contact parents of absent children.
• Input data into computer and run data.
• Prepare new student packets; register new students and ensure all records are available as requested.
• Maintain all aspects of student registration and files including paper and electronic records; forward copies to new school when transferring.
• Contact Attendance Officer regarding truant students; provide appropriate documentation
• Respond to telephone calls dealing with discipline and attendance issues.
• Process lunch program applications.
• Assist with the mailing of report cards and other documents.
• Process lunch fees activity funds and other related monetary duties.
• Inventory office supplies and materials.
• May dispense medications to students in the absence of Nurse.
• May translate for Spanish speaking parents.
• Assume duties in absence of School Office Manager.
• Perform other duties as assigned.

KNOWLEDGE SKILLS AND OTHER CHARACTERISTICS:

• Knowledge of District attendance registration and record keeping policies and procedures
• Knowledge of customer service/public relations methods practices and procedures
• Knowledge of interpreting and translating verbal and written English to Spanish preferred
• Knowledge of computer applications related to assignment
• Skill utilizing verbal and written communication skills to develop correspondence reports and specialized materials and spreadsheets
• Skill utilizing customer service techniques in responding to requests inquiries and complaints
• Skill maintaining updating and retrieving information related to student attendance registration tracking and withdrawals
• Skill maintaining confidential files and records
• Skill establishing and maintaining effective working relationships
• Skill in caring for ill children in absence of nurse
• Ability to work on multiple tasks simultaneously with frequent interruptions

WORKING CONDITIONS:

General office environment with extensive student and public contact

PHYSICAL EFFORT:

Repetitive motion and eye strain through extensive utilization of computer hardware and software.

May require lifting materials and supplies weighing up to 25 pounds

WORK YEAR: 228 Days

DEPARTMENT/SCHOOL: Middle School

GRADE: 36

REPORTS TO: Principal

EVALUATION: Classified Personnel Evaluation

SUPERVISES: N/A