Secretary Associate Legal

Secretary Associate Legal

Opening Date: May 21 2025

Closing Date: June 5 2025

Job Class Code: 6560

Grade: 17

Salary: $40081.60 $57699.20/year

Bargaining Unit: Administrative Services

Position #

Join a dynamic team at the Office of Attorney Generals Criminal Division! The Drug Task Force is looking to hire a motivated individual for a Secretary Associate Legal vacancy in our Augusta office Monday Friday 8:00 am to 5:00 pm. The position provides support to multiple attorneys located throughout the State and works directly with the Drug Task Force Coordinator. The position involves complex legal clerical responsibilities and administrative details that require sound knowledge of legal processes procedures terminology and documents.

Proficiency is required in wordprocessing document management record keeping data management file preparation organization and archiving calendar management careful scheduling for multiple attorneys and a variety of must be able to communicate politely clearly and effectively with colleagues court staff members of the public and attorneys employed both internally and externally to the OAG.

The ideal candidate must be selfdirected highly organized and highly accurate with the ability to work efficiently and independently. It is essential that the successful candidate work well as part of a team and adapt to rapid changes in a fastpaced legal environment.

Typical Duties

• Utilizing Microsoft Office Suite products for word processing email data entry and spreadsheets.
• Handling incoming and outgoing mail
• Preparing and filing court documents including pleadings motions orders and subpoenas
• Preparing and filing of electronic documents in the Unified Criminal Docket
• Coordinating with various State county and municipal entities regarding pending matters
• Opening case files
• Organizing copying and scanning documents
• Entering case data in office databases
• Proofreading legal documents for accuracy
• Composing documents as instructed by attorneys
• Researching compiling and analyzing complex information to reach a conclusion and/or make recommendations
• Communicating pleasantly clearly and effectively with colleagues court staff office staff members of the public and attorneys
• Advising supervisors regarding the individual work and group operations
• Developing and recommending new work methods for improving practices in a fastpaced legal practice
• Participating in reception duties
• Calendaring all deadlines and reminders
• Archiving

Office of the Attorney General

Minimum Requirements:

Training education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks and 2) the ability to use independent judgment initiative and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.

Preference will be given toindividuals who meet the above qualifications have experience with Microsoft Office Suite products able to perform complex legal secretarial support tasks are experienced working with multiple attorneys in a law office setting have a solid knowledge of principles and practices of law office processes and are familiar with court rules and forms of pleadings.

Application Instructions

If you are interested in applying for this position prepare a cover letter highlighting your experience and qualifications that make you a strong candidate for the position and the knowledge skills and abilities required.

Include resume cover letter writing sample three references (to include at least one workrelated reference) and complete the online direct hire application.

The Department is not responsible for late receipt of applications due to mail service faxing malfunctions or electronic transmission malfunctions.

Please direct all questions to Assistant Attorney General John Risler

BENEFITS

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• WorkLife Balance Rest is essential. Take time for yourself using13 paid holidays12 days of sick leave and3 weeks of vacation leaveVacation leave accrual increases with years of service and overtimeexempt employees receive personal leave.
• Health Insurance Coverage The State of Maine pays85%95%of employeeonly premiums ($11196.96 $12514.32 annual value) depending on salary. Use this chart to find thepremium costsfor you and your family including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit Participation decreases employeeonly premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements.
• Dental Insurance The State of Maine pays 100% of employeeonly dental premiums ($350.40 annual value).
• Retirement Plan The State of Maine contributes13.29%of payto the Maine Public Employees Retirement System (MainePERS) on behalf of the employee.
• Gym Membership Reimbursement Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts Set aside money pretax to help pay for outofpocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness The State of Maine is a qualified employer for this federal program. For more information visit theFederal Student Aid office.
• Living Resources Program Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceivesix weeks of fully paid parental leave. Additional unpaid leave may also be available under theFamily and Medical Leave Act.
• Voluntary Deferred Compensation Save additional pretax funds for retirement in aMaineSaves457(b) account through payroll deductions.
• Learn about additional wellness benefitsfor State employees from theOffice of Employee Health and Wellness.

Maine State Government and the Office of the Attorney General are Equal Opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.