Conference Logistics Associate
Conference Logistics Associate
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
POSITION OVERVIEW
TED is looking for a Conference Logistics Associate to join the Conference Operations team. This is an opportunity to support the execution of world-class conference events. You will have working knowledge and experience of the events industry a flair for project management and strategic thinking a curiosity for innovation and a passion for excellence.
A successful candidate for this position is well-rounded with industry expertise in event needs including rentals custom builds purchases services etc. This role will have a focus on back of house and buildout needs including but not limited to: shipping and receiving including cross-border (USA & CA) warehousing rigging load in and out crew management and more.
The pay rate for this role is equivalent to $35 - $40 / hour CAD or $25 - $30 / hour USD.
Please include a cover letter telling us why youre interested in this role specifically.
RESPONSIBILTIES
- Coordinate load-in and load-out logistics including:
- Managing the trucking schedule and keeping track of event trucking needs.
- Liaising with various internal teams to ensure timely load in and out
- Liaising with vendors and the venue to ensure timely load in and out
- Create and manage the buildout crew schedule
- Manage the on-site buildout crew for timely load in and out
- Manage shipping and receiving for the conference to ensure all items make it to site on time including:
- Domestic and international vendor partner and internal shipments
- Long-haul cross-border shipping of TED inventory
- Inventory and warehousing management and reconciliation
- Month-to-month payment and tracking
- Regularly review organize and dispose of any old or unused inventory
- Source vendors and suppliers and work with preferred vendors as outlined by TED including:
- Moving equipment rental
- Generators and electrical equipment
- Rigging lighting and AV equipment
- Temporary event infrastructure
- Trucking
- Warehousing
- Cleaning services and crews
- Ad hoc rentals and purchases required to manage and run the project
- Liaise and maintain vendor relationships ensuring accuracy and quality control maintaining change orders and day-to-day communications.
- Develop upkeep report and reconcile conference budgets and vendor invoices.
- Ensure projects are delivered efficiently and on schedule providing consistent updates and project progress as necessary (meetings written requests etc.).
- Input and update event details and maintain event databases presentations and other documents on a regular and ongoing basis.
- Complete operational and administrative functions.
- Adhere to branding and identity guidelines.
Qualifications :
- Degree or diploma in event management project management or a similar discipline and/or combination with relevant event experience.
- Demonstrated experience in contract negotiation and vendor management both in pre-planning and on-site delivery.
- Demonstrated ability to leverage network and experience in supplier relations to deliver execute and fulfill supplier and vendor contracts
- 5 years of direct event experience with a demonstrated increase in responsibility
- Effective interpersonal skills including verbal and written communications
- Strong analytical strategic planning and creative problem-solving skills with a solution-oriented approach.
- Able to meet competing deadlines across multiple projects
- Superior organizational skills motivated flexible and enthusiastic work style
- Must be proficient in: Microsoft Office Google Docs and Airtable
Additional Information :
TED Conferences LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other characteristic protected by law. We invite all qualified candidates to apply online with their resume and cover letter.
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
Company Industry
Key Skills
- Shipping & Receiving
- Inventory Control
- Data Entry
- AS400
- Transportation Management Systems
- EDI
- Microsoft Outlook
- Warehouse Experience
- Office Experience
- Dispatching
- Microsoft Excel
- Logistics
