Grants Specialist
Grants Specialist
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Job Description
Salary range is $78k to $134k with a midpoint of $88k. New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.
Sound Transit also offers a competitivebenefits packagewith a wide range of offerings including:
- Health Benefits: We offer two choices of medical plans a dental plan and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents including spouse or domestic partner.
- LongTerm Disability and Life Insurance.
- Employee Assistance Program.
- Retirement Plans: 401a 10% of employee contribution with a 12% match by Sound Transit; 457b up to IRS maximum (employee only contribution).
- Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
- Parental Leave: 12 weeks of parental leave for new parents.
- Pet Insurance.
- ORCA Card: All fulltime employees will receive an ORCA card at no cost.
- Tuition Reimbursement: Sound Transit will pay up to $5000 annually for approved tuition expenses.
- Inclusive Reproductive Health Support Services.
- Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits youll find that we provide worklife balance opportunities for professional development and recognition from your colleagues.
GENERAL PURPOSE:
This position is anticipated to work directly with the Federal Transit Administration in a role similar to the FTAs Grants Management Specialist position for an initial 2year period.
Under direction from the Federal Grants and Loan Manager the Grants Specialist will help implement the Agencys grant and loan program: including maintaining grant tracking developing monitoring managing and reporting on the Agencys federal and state grants; preparing and reviewing progress reports and grant budget revisions amendments and closeouts; identifies and secures traditional and nontraditional grant funding sources including grant application development and collaboration with stakeholders and project partners; ensures timely obligations and drawdowns of grant funds; and assists with preparation of federal oversight reviews.
ESSENTIAL FUNCTIONS:
The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional positionspecific duties.
- Responsible for daytoday grant administrative functions for the Agency; assist with administering multiple complex grants; prepares and submits grant progress reports amendments budget revisions and close outs; assists with development and submittal of grant proposals; advises the Agency on grant requirements compliance and opportunities.
- Monitors grant scope and activity; maintains grant databases used to track and report Agency grant activity.
- Reviews and ensures accurate eligible and timely grant drawdowns and reimbursements including review of contract files invoices and other accounting reports and documentation for compliance; administers grant closeout process; maintains grant files and records for complete audit documentation. Prepares periodic reports and analyses for management review and action.
- Provides technical assistance interacts with and shares knowledge of the Agencys grant program with internal staff partner agencies and the general public. Prepares briefing papers statistical and narrative reports on a broad range of activities.
- Manages Sound Transit projects in the State and Regional Transportation Improvement Program and the Regions Metropolitan Transportation Plan.
- Assists in the management of federal oversight reviews and audits. Prepares and maintains a variety of records files and reports; organizes and files paperwork and reports generated with and for associated grants.
- Coordinates other Agency projects/programs as requested such as transit oriented development nonmotorized access and innovative finance; serves on various committees as assigned; attends and participates in professional group meetings; stays abreast of new trends and innovations in assigned field.
- Maintains awareness of federal state and local regulations and impact of changes on the Agency.
- Represents the Agency through oral and written communications and in meetings with local regional and state.
- Champions and models Sound Transits core values and demonstrates valuesbased behaviors in everyday interactions across the agency.
- Contributes to a culture of diversity equity and inclusion in alignment with Sound Transits Equity & Inclusion Policy.
- It is the responsibility of all employees to follow the Agency safety rules regulations and procedures pertaining to their assigned duties and responsibilities which could include systems operations and/or other employees.
- It is the responsibility of all employees to integrate sustainability into everyday business practices.
- Other duties as assigned.
MINIMUM QUALIFICATIONS:
Education and Experience:Bachelors degree in Business Administration Public Administration Planning Accounting or related field and four years of grant development and administration experience including experience with public transportation grant requirements and processes preferably Federal Transit Administration grants; OR an equivalent combination of education and experience.
Required Knowledge and Skills:
- Federal grant administration preferably knowledge of Federal Transit Administration requirements and programs including FTAs Transit Award Management System (TrAMS).
- Advanced principles practices and procedures of grant administration including grant development monitoring for compliance and progress reporting.
- Principles and practices used in the management of grant budget revisions and amendments.
- Regional and metropolitan transportation planning process.
- Regional and State Transportation Improvement Program process and schedule.
- Methods and techniques of research analysis and statistical and analytical report preparation.
- Applicable local state and federal laws regulations and statutes.
- Project management principles and practices.
- Record keeping and reporting requirements and procedures.
- Principles methods and practices of process improvement.
- Mathematical principles.
- Office procedures methods and equipment including computers and applicable software applications such as word processing spreadsheets and databases.
- Principles and procedures of financial record keeping/reporting and files and information retrieval systems.
- Customer service methods and techniques.
- Operating automated management and financial systems as well as word processing spreadsheet and database applications.
- Understanding accounting grant and industry concepts and directions and perform professional grant related functions.
- Establishing and maintaining effective working relationships with other department staff management vendors outside agencies community groups and the general public.
- Evaluating and analyzing technical grant activities.
- Preparing a variety of complex financial and administrative reports.
- Planning and organizing work to meet changing priorities and deadlines.
- Identifying and resolving general problems in a timely manner using sound judgment.
- Responding to general inquiries effectively orally and in writing.
Physical Demands / Work Environment:
- Work is performed in a hybrid office environment.
- The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.
Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
