Office Coordinator - County Ice - Parks & Recreation
Office Coordinator - County Ice - Parks & Recreation
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Salary Not Disclosed
1 Vacancy
Job Description
Job Description
JOB SUMMARY
Supervises daily operations and administrative functions of the front desk and reception area. Provides office and clerical support to program management positions boards and committees. Completes general office duties fiscal and cash handling tasks and purchasing responsibilities.
MINIMUM QUALIFICATIONS
Three (3) years of related office administrative support experience; OR an equivalent combination of related education and experience.
Due to the nature of this position the successful applicant must pass a required background investigation.
ESSENTIAL FUNCTIONS
The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not allinclusive. The omission of specific duties and responsibilities will not preclude it from the position.
Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.
- Provides excellent customer service and office/program support to the general public and county agencies.
- Greets visitors screens/routes phone calls and provides information/assistance.
- Supervises clerical and reception support staff which includes hiring promoting orienting training assigning reviewing work performance and disciplining.
- Provides accurate and uptodate program and facility information including electronic (website/email) and hard copy materials (brochures flyers etc.) for distribution.
- Performs a variety of fiscal responsibilities. Verifies and submits daily transactions manages petty cash fund(s) processes patron refund requests and monitors facility purchases.
- Orders and maintains inventory of office supplies and retail sale items.
- Coordinates and distributes contractor paychecks and employee paystubs.
- Coordinates and schedules facility and field rentals when necessary.
- Attends and takes minutes for assigned committee and staff meetings.
- Oversees facility vending including ordering product maintaining inventory and maintaining machines.
- Assists facility manager with various administrative duties as needed.
KNOWLEDGE SKILLS AND ABILITIES (KSA)
Knowledge of:
- Business English and mathematics
- Advanced word processing and spreadsheet software applications
- Record and report preparation maintenance archiving and filing
- Professional telephone and customer service etiquette
- Filing methods and techniques
Skills and Abilities to:
- Mentor administrative support staff
- Follow verbal and written procedures and instructions
- Communicate effectively both verbally and in writing
- Organize workloads and prioritize tasks to adhere to deadlines
- Work independently under minimal supervision
- Develop implement and maintain filing and recordkeeping systems
- Interpret and apply policies and procedures
- Operate standard office equipment
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
This position may require lifting up to 30 lbs (office paper and various office supplies)
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
This position may require lifting up to 30 lbs (office paper and various office supplies)
Required Experience:
IC
Employment Type
Full-Time
