drjobs Administrative Assistant, Emergency Department - Permanent Full-time (1.0) / Adjoint administratif ou Adjointe administrative, USP de l’urgence - Permanente à temps plein (1,0)

Administrative Assistant, Emergency Department - Permanent Full-time (1.0) / Adjoint administratif ou Adjointe administrative, USP de l’urgence - Permanente à temps plein (1,0)

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Job Location drjobs

Ottawa - Canada

Monthly Salary drjobs

$ 26 - 32

Vacancy

1 Vacancy

Job Description

Compensation Pay Range:

$26.43$32.46

Job Description:

Please Note: If you are a current CHEO employee with access to Workday please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

Ottawa is built on unceded Algonquin Anishinabek territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations Inuit and Mtis peoples and their valuable past and present contributions to this land.

CHEO is one of the few standalone global leaders in pediatric health and is home to nearly 4500 staff and physicians dedicated to helping children and youth live their best lives. Within its own walls and through partnerships with community providers CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system. Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure CHEO combines excellence in clinical care research and education to advance seamless care thats provided where when and how it is needed. CHEOs Research Institute is dedicated to worldclass clinical translational and basic science research covering a wide range of childrens health concerns. CHEO has been named as the best place to work in Canadian healthcare by Forbes Magazine and is ranked second among Canadian hospitals on its list of Canadas Best Employers for multiple consecutive years. For the 10th consecutive year in a row the editors of Canadas Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500000 children and youth from Eastern Ontario western Quebec Nunavut and Northern Ontario.

POSITION SUMMARY

The Administrative Assistant Program is responsible for providing administrative support to a clinical or provincial program.

RESPONSIBILITIES

  • Maintaining calendar and schedule meetings appointments and/or events; prepare necessary documentation for meetings appointments and/or events; reschedule meetings appointments or events based on availability to avoid conflict with competing and changing priorities
  • Maintaining awareness of the clinical/provincial programs activities in order to receive prioritize and professionally respond to and direct queries from patients/families and other stakeholders (those requiring reports etc)
  • Supporting the program with human resources processes for new CHEO staff and medical staff including recruitment hiring orientation onboarding workstation/office setup. Collaborating with the University when appropriate.
  • Submitting required information to support physician billing (if applicable)
  • Establishing developing and maintaining various internal office support systems such as electronic databases tracking systems filing systems monthly reports processing mail confidential files and BF systems
  • Supporting the administrative aspects of programs academic and research mandates
  • Preparing annual program summary reports
  • Making arrangements for meetings such as scheduling use of board and conference rooms arranging or confirming attendance preparing material and coordinating catering.
  • Making travel and hotel arrangements for staff and outoftown visitors.
  • Prioritizing incoming mail and documents and distributing appropriately.
  • Photocopying collating faxing and distributing documents.
  • Proofreading documents for grammar and spelling.
  • Typing transcribing dictated correspondence and formatting electronically based reports and correspondence; preparing spreadsheets; preparing documents for review.
  • Performing financial clerical functions such as billing reconciling accounts providing month end reports monitoring tracking and/or processing expenses related to travel claims invoices requisitions deposits receipts enrichment fund reimbursements etc.
  • Participating in the planning of special events by booking venue scheduling speakers ordering catering audio visual equipment registration etc.
  • Maintaining both electronic and paper filing systems
  • Taking on special projects as assigned by management including coordinating activities organizing functions preparing reports etc.
  • Ordering supplies as required.
  • Performing other duties as assigned.

QUALIFICATIONS

  • Criminal Record Check (Essential)
  • Diploma in relevant field (Essential)
  • Approximately 12 months of related experience (Essential)
  • Knowledge of medical terminology(Preferred)
  • Clinical terminology proficiency(Essential)
  • Bilingualism (English and French) (Preferred)
  • Sound judgement the ability to prioritize and adjust as required (Essential)
  • Ability to anticipate needs as well as plan and prioritize work (Essential)
  • Ability to take initiative and work independently with minimal direction(Essential)
  • Ability to multitask and complete tasks in a timely fashion (Essential)
  • Strong organizational skills (Essential)
  • Detailoriented (Essential)
  • Discretion and a high degree of confidentiality (Essential)
  • Professional effective concise communication (both oral and written) (Essential)
  • Comprehensive use of MS Office including word processing spreadsheet presentation email (Essential)
  • Use of a voicemail system photocopier multiuse fax machine (Essential)

* Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

* Please note you will be represented by the Laborers International Union of North America (LiUNA).

Effective March 29 2021 CHEO will conduct a more comprehensive prescreening and evaluation process. This process may include more varied and multidimensional testing such as a written test practical exam or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

Should you require accommodation during any phase in the recruitment process please contact Human Resources at . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

CHEO is committed to providing a safe environment for staff patients and visitors. Consistent with that commitment all applicants must be fully vaccinated against COVID19 to be considered for any staff or volunteer opportunities. Applicants are also strongly encouraged to receive their COVID19 booster shots when eligible to protect against the spread of COVID19. Upon hiring presentation of government issued documentation confirming full vaccination must be provided orpresentation of supporting documentation of a valid medical contraindication or other reasonable consideration pursuant to the Ontario Human Rights Code.

Veuillez noter : si vous tes actuellement un employ du CHEO ayant accs Workday veuillez postuler cette offre via lapplication Workday en tant que candidat interne.

Veuillez noter : pour postuler avec succs ce poste veuillez soumettre votre candidature avant 23 h 59 la veille de la date de clture annonce dans laffichage pour vous assurer que votre candidature est reue.

Ottawa est btie sur un territoire non cd du peuple anichinab algonquin. Les Anichinabs vivent sur ce territoire depuis des millnaires. Nous leur rendons hommage ainsi qu ce territoire. Leur culture et leur prsence ont enrichi le territoire et continuent de lenrichir. Le CHEO rend galement hommage lensemble des Premires Nations des Inuit et des Mtis de mme qu leurs prcieuses contributions passes et prsentes ce territoire.

Le CHEO est lun des rares chefs de file mondiaux en matire de sant pdiatrique et il compte prs de 4 500 membres du personnel et mdecins qui se consacrent aider les enfants et les jeunes vivre leur vie le mieux possible. Au sein de ses propres murs et grce des partenariats avec des fournisseurs communautaires le CHEO est pass dun hpital de soins actifs du 20e sicle un systme de sant intgr du 21e sicle pour enfants et jeunes. Class dans le premier un pour cent des hpitaux canadiens pour la numrisation de son infrastructure clinique le CHEO combine lexcellence dans les soins cliniques la recherche et lducation pour faire progresser les soins sans discontinuit l o ils sont ncessaires et ce de manire et aux endroits appropris. LInstitut de recherche du CHEO se consacre la recherche clinique translationnelle et fondamentale de calibre mondial portant sur un large ventail de problmes de sant chez les enfants. Le CHEO a t nomm deux reprises par le magazine Forbes comme le meilleur endroit o travailler dans le domaine des soins de sant au Canada et sest class au deuxime rang des hpitaux canadiens sur la liste des meilleurs employeurs au Canada depuis plusieurs annes daffile. Pour la dixime anne conscutive les rdacteurs du Palmars des 100 meilleurs employeurs au Canada ont reconnu le CHEO comme lun des meilleurs employeurs de la rgion de la capitale nationale. Chaque anne le CHEO aide plus de 500 000 enfants et jeunes de lest de lOntario de louest du Qubec du Nunavut et du nord de lOntario.

RSUM DES FONCTIONS

Le ou la titulaire est responsable de fournir du soutien administratif un programme clinique ou provincial.

RESPONSABILITS

QUALIFICATIONS

* Lexprience et la formation formelle allies un rendement manifeste pourront remplacer les diplmes requis.

* Veuillez noter que vous serez reprsent.e par le Syndicat de la fdration ontarienne des travailleurs de la sant UIJAN Local 3000.

partir du 29 mars 2021 CHEO mnera un processus de prslection et dvaluation plus complet. Ce processus peut comprendre des tests plus varis et multidimensionnels tels quun test crit un examen pratique ou une autre valuation. Tous les candidats qui satisfont aux qualifications essentielles et prfres peuvent tre tests.

La validation du bilinguisme (franaisanglais) se fera au moyen dune valuation des comptences linguistiques mene par un fournisseur externe. Les candidats devront satisfaire au profil linguistique minimum de leur poste avant la date dembauche.

Si vous avez besoin de mesures dadaptation pendant une phase du processus de recrutement veuillez communiquer avec les Ressources humaines . Tous les renseignements reus concernant les mesures dadaptation resteront confidentiels et seront traits conformment la Loi sur laccessibilit pour les personnes handicapes de lOntario.

CHEO sengage offrir un environnement scuritaire au personnel aux patients et aux visiteurs. Conformment cet engagement tous les candidats doivent tre entirement vaccins contre la COVID19 pour tre considrs comme des candidats pour tout emploi de personnel ou de bnvole. Les candidats sont galement fortement encourags recevoir leurs doses de rappel contre la COVID19 lorsquils sont admissibles pour viter la propagation de COVID19. Lors de lembauche la prsentation de documents gouvernementaux confirmant la vaccination complte doit tre fournie ou la prsentation de documents justificatifs dune contreindication mdicale valide ou dune autre considration raisonnable en vertu du Code des droits de la personne de lOntario.

Please note you will be represented by the Laborers International Union of North America (LiUNA).

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrierfree work environment starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process please contact Human Resources at . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply however only those to be interviewed will be contacted.

Employment Type

Full-Time

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