Rural School Secretary
Rural School Secretary
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Salary Not Disclosed
1 Vacancy
Job Description
This position is 8 hours per day/207day school year and is located 44 milesnorth of Gillette.
**Due to the rural schoolsetting preference will be given to candidates who currently possess CPR/First Aid who is selected will be given this training if needed.**
This position begins August 5 2025
This position is open until filled
Purpose Statement:
The job of Rural School Secretary is done for the purpose/s of providing secretarial support to schoolsite personnel; communicating information to staff students the public and other districts; ensuring compliance with financial legal and administrative requirements; providing information and/or direction as may be requested; and supporting assigned administrative personnel. This job reports to Assigned Building Supervisor.
Essential Functions
Administers approved medications and first aid to sick and/or injured children for the purpose of meeting immediate health care needs.
Assists in and/or orients volunteers and new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations.
Compiles data from a wide variety of sources (e.g. payroll attendance supply requests calendar entries staff communications student data software etc.) for the purpose of complying with financial legal and/or administrative requirements.
Coordinates a variety of programs and activities as assigned (e.g. substitute teachers meetings inservice day activities workshops ceremonies dances luncheons field trips supply inventory etc.) for the purpose of delivering services in conformance to established guidelines.
Evaluates situations including emergency/disaster (e.g. involving other staff students parents the public etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Performs record keeping (confidential and nonconfidential) and general and program specific clerical functions (e.g. student and staff information scheduling copying faxing filing etc.) for the purpose of supporting assigned administrator and/or maintaining accurate site information.
Prepares written materials (e.g. parent and/or discipline handbooks school profile reports memos letters report cards etc. as assigned) for the purpose of documenting activities providing written reference and/or conveying information.
Processes a variety of documents and materials (e.g. registering and transferring students employee time sheets daily attendance work orders purchase orders etc. as assigned) for the purpose of disseminating information to appropriate parties and/or maintaining effective and efficient building functioning.
Responds to inquiries from a variety of internal and external parties by phone letter and/or in person (e.g. staff parents students public agencies etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.
Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.
Other Functions
Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
Participates in meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
Job Requirements: Minimum Qualifications
SKILLS are required to perform multiple nontechnical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: administering first aid; operating standard office equipment; performing standard bookkeeping; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math including calculations using fractions percents and/or ratios; read a variety of manuals write documents following prescribed formats and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: accounting/bookkeeping principles; business telephone etiquette; concepts of grammar and punctuation; safety practices and procedures; and age appropriate activities.
ABILITY is required to schedule activities meetings and/or events; gather collate and/or classify data; and use basic jobrelated equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize jobrelated equipment. In working with others problem solving is required to analyze issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; and working with frequent interruptions.
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units is often required to perform the jobs functions. There is a continual opportunity to have some impact on the Organizations services.
Working Environment
The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; some stooping kneeling crouching and/or crawling; and significant fine finger dexterity. Generally the job requires 60% sitting 10% walking and 30% standing. The job is performed under a generally hazard free environment.
Experience
Job related experience is required.
Education
High School diploma or equivalent.
Required Testing
None
Certificates & Licenses
None Specified
Continuing Educ. / Training
None Specified
Clearances
Criminal Justice Fingerprint/Background Clearance
Employment Type
Full-Time
