Music is Universal

Its the passionate and dedicated team at Universal Music who help make us the worlds leading music company. From A&R to finance legal to digital sales to marketing Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender race disability sexual orientation religion belief age marital status background pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism dyslexia ADHD and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment workplaces and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards including alternatives to the online form or to disclose a neurocognitive condition please email

The A Side: A Day in The Life

The Commercial Assistant will work alongside the Commercial and Retail Lead providing support and assistance across the overall commercial and retail strategy for the Island EMI roster. This includes assisting with the physical format strategy physical stock management forecasting and retail marketing with the main priority to drive physical sales globally.

The B Side: Skills & Experience

Be Administrative

• Help prepare any documents for weekly meetings i.e. preorder reports charts / midweek reports chart markers competitor schedule as well as other relevant sales info reports.
• Collate all detail required for launching album preorders in prep for central team updates.
• Update central commercial teams via sharepoint/outlook groups on new releases product setup information and other key info (such as stock allocations release date amendments etc.)
• Update Master Sales Schedule with new product information.
• Work with marketing team in assisting preparation and publication of the sales notes for each of the releases.
• Maintain island EMIs preorder schedule and competitor info.
• Collate info for physical commercial launch emails ahead of releases (preorders ship reports forecast)
• Responsible for pulling together availabilities for retail marketing for upcoming releases.
• Responsible for the logistics of the signed elements for physical formats retail exclusives only.
• Order physical stock for the department and monitor physical ship quantities.
• Helping to make sure upcoming releases and shows are across relevant diaries within the team.
• Ensure label releases are checked on the OCC website and all physical formats are linked.
• Assisting on weekly tasks such as Indie sell in sheets Amazon and HMV stock allocations.
• Assisting in ecourier bookings for Commercial team.
• Assisting with the management of Commercial and Retail Lead working diary.

Be Collaborative

• Assisting in making sure shared stock preorder and retail strategy documents are updated with key information on a daily basis.
• Attend regular label and planning meetings with commercial lead and take notes and document key information.
• Liaise with artists / managers / promoters requiring physical stock for upcoming shows
• Send out promotional stock and music streams to retailers for selected new releases to drive further sales.
• Additional ad hoc duties when required

Person Specification

Necessary

• Passionate about music with a desire to progress in the industry and the department.
• The ability to learn quickly.
• Selfmotivated hardworking enthusiastic and selfsufficient.
• Excellent verbal and written communication skills.
• Extremely organised with the ability to keep calm under pressure.
• Flexible and able to manage and prioritise a high workload.
• Excellent numeracy skills and commercial awareness
• Advanced Microsoft Excel skills
• Excellent attention to detail
• Good computer skills i.e.: Microsoft Office Excel Word PowerPoint

Desirable

• Experience of working in an office environment ideally within the music industry
• Experience in working with Microsoft SharePoint OneDrive

Bonus Tracks: Your Benefits

• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave

• Interest Free Season Ticket Loan available
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)

Just So You Know

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However the business operates in an environment that demands change and the jobholders specific responsibilities and activities will vary and develop. Therefore the job description should be seen as indicative and not as a permanent definitive and exhaustive statement.

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