Warehouse Manager (Gujarati/Hindu Speaking)

• Implement and monitor efficient procedures for receiving storing and issuing products to minimize losses and spoilage.
  
• Oversee receipt storage and distribution of goods while maintaining accurate inventory levels for product range.
  
• Conduct daily stock movement updates and regular inventory audits ensuring accuracy through cycle counts.
  
• Optimize space utilization and inventory management to address fluctuating supply and demand cycles.
  
• Update and maintain the Odoo database and inventory management system with realtime accuracy.
  
• Collaborate with the Inventory Import and Purchase Accountant to ensure optimal stock levels.
  
• Coordinate with procurement and other departments to resolve stock shortages or overages.
  
• Use the Odoo system to log and monitor all stock movements including transfers between locations and warehouse sections.
  
• Provide reports on inventory turnover rates highlighting slowmoving or obsolete stocks and recommending appropriate actions.
  
• Investigate and resolve inventory discrepancies by reviewing transaction records stock movements and warehouse activities.
  
• Inspect and verify incoming shipments against delivery notes or purchase orders to ensure accuracy in quantity quality and specifications.
  
• Manage samples for sales or promotional activities ensuring proper tracking and retrieval as required.
  
• Use Odoo inventory module to track stock levels reorder points and aging products generating reports to optimize stock control.
  

• Develop and implement strategies to enhance warehouse productivity reduce costs and improve workflows.
  
• Leverage Odoo s warehouse management tools to analyze data forecast trends and identify inefficiencies in inventory and order management.
  
• Collaborate with the Finance Manager to align costsaving strategies with operational goals.
  
• Identify and adopt automation solutions to minimize human errors and enhance efficiency.
  
• Establish channels for warehouse staff to provide feedback on operational challenges and propose process improvements.
  
• Establish and maintain standardized operating procedures for all warehouse activities ensuring consistency and reliability.
  
• Implement quality control measures to minimize errors in stock handling order fulfillment and data entry.
  

• Oversee the dispatch process to ensure accuracy completeness and timely deliveries.
  
• Utilize tracking systems including Odoo s logistics and inventory modulesto monitor the status of dispatched orders and update customers or internal teams as needed.
  
• Plan efficient delivery routes for dispatch vehicles and motorbikes to optimize resource use.
  
• Supervise outsourced transport services for upcountry orders to ensure timely delivery.
  
• Oversee the loading and unloading of goods emphasizing safety and accuracy.
  
• Collaborate with the Administration and Logistics Officer to manage delivery logistics effectively.
  
• Prioritize dispatch schedules based on customer requirements order urgency and inventory availability.
  
• Implement and maintain high standards for packaging to protect medical equipment during transit and ensure compliance with safety and regulatory requirements.
  
• Ensure that all dispatched items are crosschecked with inventory records to maintain accuracy and prevent discrepancies.
  
• Handle dispatch and delivery issues promptly such as delays lost shipments or damaged goods by coordinating with relevant teams and thirdparty providers.
  
• Provide regular updates to customers regarding order dispatch status estimated delivery times and any changes in the schedule.
  
• Monitor delivery performance metrics such as ontime delivery rates and customer feedback to identify areas for improvement.
  
• Ensure all dispatched goods comply with industry standards and company policies especially for sensitive medical equipment
  
• Coordinate the return process for defective incorrect or unsatisfactory products ensuring they are promptly logged and restocked or replaced.
  
• Develop protocols for emergency dispatches such as urgent deliveries to hospitals or clinics ensuring prompt response times.
  

• Ensure warehouse items are properly labeled and stored to maintain organization and prevent damage.
  
• Oversee fleet operations including insurance renewals inspections and compliance with regulations.
  
• Partner with Health and Safety Officers to ensure a safe working environment and enforce company safety policies.
  
• Conduct regular safety inspections and implement corrective measures when necessary.
  
• Develop implement and continuously update a comprehensive warehouse safety manual ensuring alignment with legal and industryspecific safety regulations.
  
• Oversee the proper labeling and storage of hazardous materials ensuring compliance with safety guidelines.
  
• Maintain an uptodate log of safety incidents conducting root cause analyses for accidents or nearmisses to prevent recurrence.
  
• Train staff regularly on safety protocols regulatory updates and the proper use of equipment and machinery.
  

• Participate in Recruitment training and management of warehouse staff in collaboration with Human Resources.
  
• Oversee performance management mentoring and development of the warehouse team.
  
• Foster effective communication and collaboration among team members to enhance productivity.
  
• Use Odoo s task management features to ensure warehouse procedures and equipment are in line with safety regulations and industry standards.
  
• Initiate regular discussions with the team members on adherence to the company policy regulations and ethical standards.
  
• Provide regular training sessions for warehouse staff on best practices new processes and tools to maintain high operational standards.
  

• Prepare and submit accurate reports on warehouse activities including stock levels order fulfillment and discrepancies.
  
• Maintain detailed records of inventory movements processes and deliveries through Odoo system for transparency and traceability.
  
• Provide management with performance data highlighting operational challenges and opportunities for improvement.
  
• Automatically log every inventory transaction (receiving storing dispatching) to ensure full traceability and support regular audits.
  

• Ensure all products are stored and handled according to industry standards.
  
• Collaborate with quality assurance teams to address product complaints or quality issues.
  
• Monitor and address discrepancies or damages in shipments and inventory.
  

• Set and communicate clear KPIs for warehouse staff.
  
• Regularly evaluate performance provide constructive feedback and implement improvement plans.
  
• Recognize and reward high performers while addressing skill gaps through tailored development programs.
  

Requirements

• A Bachelors degree in Logistics Supply Chain Management Business Administration or a related field.
  
• Certification in warehouse management or logistics/ Masters Degree is an added advantage.
  
• A minimum of 35 years of experience in warehouse management
  
• Proven experience in managing inventory overseeing order fulfillment and coordinating with external distributors and dealers.
  
• Experience in managing a diverse team and implementing process improvements to enhance operational efficiency.
  

• Strong leadership and team management skills with the ability to motivate and guide warehouse staff.
  
• Excellent organizational and problemsolving abilities to ensure smooth warehouse operations.
  
• Proficiency in warehouse management systems (WMS) and inventory software.
  
• Strong understanding of Odoo warehouse software system.
  
• Excellent communication skills both written and verbal with the ability to liaise with internal teams suppliers and external distributors.
  
• High attention to detail especially in tracking inventory and handling specialized medical products.