Administrative Assistant, Publicity

The Publicity Assistant to EVP Publicity at Focus Features will assist in all daytoday administrative tasks including scheduling meetings and conference calls; reconciling POs; processing invoices and expense reports; managing press correspondence; coordinating travel arrangements for filmmakers and talent; managing filmmaker and talent publicity schedules; monitoring traditional and new media and compiling publicity breaks; assisting with various research projects.

Essential Responsibilities:

• Administer clerical duties such as correspondence calendar travel and expenses scheduling
• Coordinate Talent Filmmaker and Executive Travel for publicity campaigns: book cars flights trains private charters and hotels
• Oversee compilation of breaks from various media sources and distribute breaks reviews reactions and tuneins to filmmakers and key executives
• Create maintain and send Talent and Filmmaker schedules
• Liaise and maintain relationships with journalists to pitch interview opportunities schedule interviews send screening invitations
• Assist at press days press and awards screenings junkets premieres Q&As special events and film festivals. This includes afterhours and weekend events.
• Create and maintain key publicity documents including master publicity department calendar film campaign timelines memos and schedules
• Monitor social media for relevant breaks information and activity
• Organize film screenings for press and representatives
• Coordinate with Talent reps to arrange hair makeup and styling and work with glam representatives to negotiate rates
• Coordinate daytoday activities of interns and participate in internship recruitment with other assistants

Qualifications :

Basic Qualifications:

• Bachelors Degree (degree in media journalism or communications is preferred)
• Minimum of 1year direct publicity experience as an intern or professional (at an agency studio or network)

Eligibility Requirements:

• Interested candidates must submit a resume/CV online to be considered
• Must be able to travel and work overtime and on weekends as necessary
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions NBCUs Alternative Dispute Resolution Program

Desired Characteristics:

• Proficient in Microsoft Outlook Word Excel PowerPoint
• Excellent written and verbal communication skills
• Ability to work as part of a team and independently on assigned projects
• Motivated selfstarter who is comfortable working in a fastpaced dynamic environment and is skilled at multitasking
• Reliable and resourceful
• Personable social and enthusiastic
• Prior experience working on film publicity and awards campaigns
• Working knowledge of specialty and independent films
• A genuine love and affection for film and global pop culture
• Working knowledge of trends in social media landscape

Additional Requirements:

• Hybrid: This position has been designated as hybrid generally contributing from the office a minimum of three days per week.
• This position is eligible for company sponsored benefits including medical dental and vision insurance 401(k) paid leave tuition reimbursement and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $