Assistant to the Director
Assistant to the Director
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Job Description
Posting Description
ASSISTANT TO THE DIRECTOR Kavli Inst for Astrophysics and Space Research (MKI) to coordinate lead and assist with operational activities and nontechnical projects that span administrative needs of MKI and provide administrative and logistical support for the Director and Associate Director; manage complex travel for Director and AD and external speakers from the MKI colloquium series; serve as a representative and face of MKI and acting as its first person of contact including greeting visitors/appointments assisting employees and students with questions and being a resource on department and Institute matters; plan and manage events seminars and colloquia; arrange scheduling and use of space in the Marlar Lounge; purchase and setup/breakdown of refreshments for MKI Tuesday afternoon colloquium and lunch catering for Friday Journal Club; handle reimbursements for Graduate Student/Postdoc lunches; and curate content for MKIs WordPress web site.
Job Requirements
REQUIRED: Bachelors degree or equivalent combination of education and experience; a minimum of two years of busy office experience supporting a research center or notforprofit preferably in higher education; excellent oral and written communication skills including science writing skills; ability and willingness to initiate correspondence and meetings when needed to accomplish job tasks; ability to solve problems and anticipate needs; ability to work independently in a multitask work environment with changing priorities and limited supervision; willing to take initiative on projects assigned; web programming experience in WordPress and basic HTML; and ability to interact independently with diverse personnel both within MIT and outside. PREFERRED: Experience or willingness to learn the following software: Microsoft Office for Mac platforms Adobe Photoshop and Illustrator. Job #249596
This position requires inperson attendance 4 days per week with one flexible day to work offcampus on a regular schedule. Inoffice work is required on Tuesdays and Fridays to support key weekly community events.
5/19/2024
Required Experience:
Director
Employment Type
Full-Time
