Administrative Assistant

About Pierce an Oshkosh company

At Pierce Manufacturing we build trucks that protect people and communities around the world. To our team there is no room for anything less than providing the absolute best. Since 1913 building truck bodies on Model T Ford chassis in an old converted church has evolved to creating highly customized carefully designed and engineering pumpers aerials tankers and rescue units that have no equal. Today youll find more than 30000 Pierce apparatuses on the road that are making a difference in peoples lives every day. To us every step in the process of building our trucks is personal. From innovation and expertise to the customization and service. Our trucks are designed to perform under the toughest conditions.

JOB SUMMARY:

The Administrative Assistant provides departmental administrative support by conducting research preparing reports handling requests for information receiving visitors arranging calls and scheduling meetings. Supports a medium to large team or a senior level manager. Works under broad supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

These duties are not meant to be allinclusive and other duties may be assigned.

• Manage and coordinate the schedules and appointments of the department.
• Handle communications take calls and messages arrange conference calls.
• Coordinate and schedule meetings including onsite and offsite conferences presentations and celebrations.
• Assist with preparing presentations which may include research and compiling data.
• Compile and prepare reports as required ensuring due dates are met.
• Handle all miscellaneous administrative duties which includes maintenance of electronic files distribution of mail and communications ordering supplies printer maintenance processing invoices maintaining files etc.
• Create federally required identification tags for outgoing fire apparatus vehicles
• Generate vehicle identification numbers for all trucks based on order release schedule
• Act as liaison between multiple departments. Monitor and adjust workflow to meet team needs

MINIMUM QUALIFICATIONS:

• High School Diploma or GED.
• Three (3) or more years administrative support experience.

PREFERRED QUALIFICATIONS:

• Proficient with the Microsoft Suite: Excel Outlook PowerPoint Word etc.
• Ability to work independently with minimal supervision. High degree of initiative followthrough problem solving and organizational skills.
• Excellent interpersonal communication (verbal and written) and collaboration skills.
• Ability to interface with customer representatives customers and personnel at all levels directly or virtually.
• Ability to manage confidential data.
• Ability to learn certain aspects of the build/production process

WORKING CONDITIONS:

• Physical Demands: Frequent Sitting Hearing Talking Visual Typing; Seldom Standing Walking/Running Reaching Climbing Driving Bending/Kneeling Fine Dexterity Manual Dexterity; Upper Extremity Repetitive Motion.

Pay Range:

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process please contact us at

Oshkosh Corporation is a meritbased Equal Opportunity opportunities are open for application to all qualified individuals and selection decisions are made without regard to race color religion sex national origin age disability veteran status or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with Oshkosh Corporations legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be U.S. Persons as defined in these regulations. Generally a U.S. Person is a U.S. citizen lawful permanent resident or an individual who has been admitted as a refugee or granted asylum.