Secretary - High School

Bishop Montgomery High School is a Catholic collegepreparatory secondary school based out of 5430 Torrance Blvd Torrance California United States.

The Secretary will play a critical role in the daily operations of the school. The position is responsible for providing administrative support to the schools leadership and staff managing communications maintaining student and staff records and ensuring smooth office operations. The ideal candidate will be organized detailoriented and possess strong communication skills while also contributing to a positive school environment.

Key Responsibilities:

1. Administrative Support:

   • Answer phone calls take messages and direct inquiries to appropriate staff members.
   • Manage appointments meetings and schedules for school leadership.
   • Handle incoming and outgoing correspondence including emails faxes and mail.
   • Prepare proofread and format documents and reports as requested by school leadership.

2. Student and Staff Records Management:

   • Maintain student records attendance and other documentation in compliance with school policies and regulations.
   • Assist with the preparation of student reports and records for parentteacher conferences as needed.
   • Ensure that staff records including timesheets and leave requests are accurately maintained.

3. Communication and Coordination:

   • Serve as the primary point of contact for parents staff and visitors.

   • Coordinate communication between the administration teachers parents and students.
   • Assist in the organization and communication of school events activities and programs.

4. Front Office Management:

   • Greet visitors and parents providing them with the necessary assistance or directing them to the correct department.

   • Maintain an organized and welcoming front office environment.

   • Order and maintain office supplies and materials as needed.

5. Data Entry & Reporting:

   • Input and update student attendance data grades and other academic information.

   • Prepare reports for school leadership and ensure data accuracy.

6. Confidentiality and Compliance:

   • Maintain strict confidentiality concerning student and staff information.
   • Ensure compliance with school policies and legal regulations regarding student data and school operations.

7. General School Support:

• Assist with schoolwide events meetings and initiatives.

• Support teachers and staff with administrative tasks as needed.

Requirements:

• Education: High School diploma or equivalent. A degree or certification in office administration or a related field is a plus.
• Experience: Minimum of 12 years of administrative or clerical experience preferably in a school setting.

• Skills:

  • Strong organizational and multitasking abilities.

  • Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).

  • Excellent communication skills both written and verbal.

  • Ability to handle confidential information with integrity.

  • Attention to detail and ability to prioritize tasks.

• Interpersonal Skills: Friendly approachable and professional demeanor when interacting with students staff and parents.
• Time Management: Ability to work efficiently and meet deadlines in a fastpaced environment.
• Flexibility: Willingness to adapt to changes in the schools needs and priorities.

Preferred Qualifications:

• Experience working in a school or educational environment.

• Familiarity with school management software and student information systems (e.g. PowerSchool Skyward).

• Basic knowledge of school policies and administrative procedures.