Executive Assistant
Executive Assistant
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Job Description
Location:
(HEU) MilanJob ID:
R0094226Date Posted:
Company Name:
HITACHI EUROPE S.R.L. (ITALY)Profession (Job Category):
Administration & FacilitiesJob Schedule:
Full timeRemote:
NoJob Description:
Job Description
The Executive Assistant will be responsible for handling a wide range of administrative and executive supportrelated tasks that vary in complexity and sensitivity. This position will report to the President & COO and also support the Business Management Office. The Executive Assistant will be a highly resourceful teamplayer who is comfortable working in a fastpaced environment sometimes under pressure while remaining flexible proactive and efficient. The position requires the ability to exercise good judgment in a variety of situations with strong written and verbal communication administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities.
What Youll Be Doing:
Manage an extremely active calendar of appointments; completing expense reports; composing and preparing
correspondence that is sometimes confidential; copying reviewing outside mail scanning and filing documents screening
phone calls and visitors updating Outlook contacts maintaining executive files arranging detailed travel plans itineraries and
agendas; and compiling documents for travelrelated meetingsBe reachable in case of emergencies (ie: schedule changes)
Anticipates the executives needs and proactively brings together appropriate people and resources to support the executive
in addressing these issuesRepresents the executives by welcoming visitors arranging company dinners and other corporate functions; answering
questions and meeting requests directed to the executive officeEnhances executives and companys reputation by accepting ownership for accomplishing new and different requests;
exploring opportunities to add value to job accomplishmentsCompletes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing
timeline; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plansManage logistics of Product offsite meeting and assists with any department meetings as needed
Managing external contacts; proactively understanding who they are who the primary contacts are and keeping track of
periodic communication needed for primary contactsImproves quality results by studying evaluating and redesigning processes; implementing changes.
Effectively handle product related activities and communications with a high degree of professionalism accuracy and
confidentialityPerform additional duties as assigned
What You Bring To The Team:
At least 10 years of executive administrative support experience
Excellent verbal and superior writing and report presentation skills are essential
Polished professional having experience (minimum 5 years) supporting high level executives
High level of professionalism and demonstrated ability to handle confidential information is crucial
Demonstrated success where personal results and accountability are evident
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Experience working for a global company
Flexible and adaptable in ambiguous situations
Strong sense of teamwork
Can operate independently and remotely from a supervisor
Advanced PC skills in Microsoft Office including Word PowerPoint and Excel
Proficient with technology including mobile devices
Employment Type
Full-Time
