Executive Assistant 3
Executive Assistant 3
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$ 50 - 54
1 Vacancy
Job Description
Executive Assistant 3
6 Month W2 Contract
San Francisco or San Jose CA (hybrid)
Heres how youll become a key player with this opportunity:
We are seeking a highly motivated Executive Assistant 3 to support a Senior Vice President (Chief Security Officer) and a Sr. Director in Information Security Organization. The ideal candidate will possess exceptional attention to detail the ability to multitask and excellent organizational skills. Key responsibilities include managing calendars coordinating staff meetings arranging travel – both domestic & international organizing department communications and events and assisting with various administrative tasks and special projects.
Heres how youll make an impact on the team:
- Calendar Management: Coordinate and schedule meetings including team meetings allhands offsite meetings speaking engagements and meetings with external customers and internal business partners across global time zones.
- Travel Arrangements: Plan and arrange corporate travel and meetings including developing itineraries booking transportation processing international visas and arranging accommodations for both domestic and international travel.
- Expense Management: Process business expense reimbursement requests handle invoices and manage purchase orders with precision.
- Event Planning: Support the team with adhoc requests including planning and coordinating allhands meetings offsite events external meetings and teambuilding activities.
- Meeting Coordination: Organize weekly staff meetings track agenda items invite guest speakers compile and publish agendas using PowerPoint and collaborate with Business Operations counterparts.
- Office Coordination: Assist with office space equipment software and other officerelated matters as well as coordinating major events.
- OnSite Support in San Francisco: Occasionally travel to provide onsite support at team offsite events and be flexible to travel to our San Jose office.
- Collaboration: Regularly collaborate with crossfunctional Administrative and Executive Assistants.
Heres what youll need to be successful in this role:
- Bachelors Degree or equivalent work experience.
- 57 years of experience as an Executive Assistant / Administrative Assistant within a hightech organization.
- Advanced proficiency in Microsoft Office (Outlook Word Excel PowerPoint and Teams) Navan Slack and familiarity with Concur or other expensereporting software.
- The ability to remain flexible embrace change seek assistance be a team player and manage uncertainty in a fastpaced environment.
- Excellent time management planning and organizational skills with a keen eye for detail and accuracy.
- Demonstrated ability to work autonomously be resourceful willing to learn handle complex assignments and show initiative and followthrough.
- Strong interpersonal skills with the ability to develop and maintain positive relationships across the organization.
Pay Range:
$50.00 $54.22
Benefits That Matter to You:
- NextDeavor offers health vision and dental benefits for contract employees
- Paid sick leave eligibility is contingent on state of residence
- Optional 401k Plan (excludes employer match)
- Opportunity to get your foot in the door at a wellestablished corporation with potential for extended or permanent fulltime employment (NextDeavor boasts an impressive conversion rate of approximately 70%)!
Ready to take the next step Apply today and be part of a team that transforms businesses and fuels growth!
Employment Type
Contract
