Student Activities Coordinator

Under the Division of Student Affairs the Student Activities Administrative Coordinator is responsible for overseeing the daytoday administrative operations in the Office of Student Activities. The Administrative Coordinator will serve as the inhouse expert of TUConnect and be a valuable asset to the student activities team. They will report to the Director of Student Activities.

1. Operational Coordination

• Serve as main point person in Campus Groups/TUConnect regarding assistance updates and service desk issues.
• Oversee the daily workout and lactation rooms marketplace as well as the annual locker signups in TUConnect.
• Oversee the dayuse operation of the Truett Hall Lockers
• Coordinate the Day of Service Event with local nonprofits for fall orientation.
• Assist in scheduling and coordination of the master calendar committee and website.
• Offer inhouse monthly trainings for students staff and faculty regarding TUConnect.

1. Record Keeping and Data Management

• Create and utilize feedback of student activities to increase attendance better events and maximize campus efforts.
• Ensure accurate entry of user data into TUConnect.
• Assist in the budget/purchasing process for the department such as budget transfers and purchase orders.

1. Administrative and Program Support

• Arrange facilities technology and catering orders for student activities.
• Create room reservations via the EMS reservation platform for OSA events.
• Communicate regarding TUConnect outages trainings and any other issues that may arise.

Periodic Tasks:

• Participate in university major events such as but not limited to new student orientation commencement Club Day End of Year Celebrations and other programmatic events relevant to student activities.
• Serve as a designated Clery Act Campus Security Authority (CSA) and a Responsible Employee under the Clery Act and Title IX Regulations.
• Contribute to the overall success of the university by performing all other duties as assigned by the Director of Student Activities.
• Must be able to work flexible hours if necessary some evenings and Sundays.

Required Qualifications:

Associates degree

Minimum of 1 year of experience in office management preferably within a healthcare or educational setting.

Proficiency in office software applications (e.g. Microsoft Office Suite)

Strong organizational multitasking and time management skills.

Excellent interpersonal and communication skills with a focus on customer service.

Ability to maintain confidentiality and exercise discretion in handling sensitive information.

High level of conceptual and organization s skills; must be detailorientated and accurate.

Preferred Qualifications:

Bachelors degree

Familiarity with an electronic student engagement platform (i.e. Campus Groups/Modern Campus/Campus M) is preferred.

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.

Ability to create and maintain collaborative and productive work relationships

High level of conceptual and organizational skills; must be detailoriented and accurate

Demonstrated experience working independently on complex ongoing projects with minimal supervision.

Strong interpersonal skills and enthusiasm working with diverse populations

Commitment to affirmative appreciative and timely responses to student inquiries and needs