Administrative Specialist CL2 for Architecture and Education Programs
Administrative Specialist CL2 for Architecture and Education Programs
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Statement of Job:
UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to highquality distance and onsite education excellence in student support civic engagement and professional and liberal arts programs.
UMA is the thirdlargest public university in Maine. In addition to its main campus in the states capital UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and longterm expertise in online and distance learning UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives.
The University of Maine at Augusta is seeking applicants for the position of Administrative Specialist CL2 to support the Architecture and Education Programs. This is a fulltime regular position (40 hours per week 5 days a week). Normal daily work hours are MondayFriday 84:30pm with occasional evenings and/or weekends. Work time is divided in a 60/40 split to support the two programs. This position pays $18.86 an hour or applicable transfer rate.
Responsibilities:
- Handle written and verbal communications with various stakeholders such as other staff students and community members and assist with questions
- Plan and coordinate events and meetings
- Notetake at meetings
- Process financial transactions such as stipends checks and other forms of payment
- Order materials and supplies
- Prepare and organize student forms contracts and other documents
- Collaborate with appropriate college staff in tracking program budgets and monitoring expenditures
- Assist in the planning and organization of the Architecture travel course including assisting with expense and travel reimbursements
- Support the Architecture Programs social media
- Provide tours of the Architecture classroom spaces to potential students
- Support the student teaching and field experience placement process in the Education Program through various administrative activities
- Collaborate with program coordinators on tasks and projects
- Support other administrative tasks in both programs
- Collaborate with various departments and individuals at UMA on tasks related to both programs
- Perform other duties as assigned by the supervisor of this position and the Dean of the College of Arts and Sciences
This position reports to theAcademic Administrative Coordinator.
A full position description can be found onlinehere.
Work schedule: Monday throughFriday 8:00 AM 4:30 PM. Occasional weekend or evening hours may be required.
Wage: $18.86 per hour or the appropriate transfer rate.
Qualifications:
Required Qualifications:
- High School Diploma or equivalent G.E.D and sufficient experience
- 2 years of administrative support orequivalentexperience
Preferred Qualifications:
- Experience with Microsoft Google Drive and similar programs
- Previous job experience in Social Media Marketing or similar experience
- Ability to manage multiple tasks and prioritize work
- Previous budget management experience
- Previous experience with reimbursement programs such as Concur
- Excellent oral and written communication skills
Application Process
To apply please submit the following documents via the Apply for Position link:
- Cover letter
- Resume
- Contact information for three professional references when requested
Incomplete application materials cannot be considered.
Background screening is mandatory for the successful applicant.
Review of applications will begin on June 6 2025.Materials received after June 5th will be considered at the discretion of the University.
We are not able to consider applicants who require Visa sponsorship support.
Equal Opportunity Statement:
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity the University of Maine System does not discriminate on the grounds of race color religion sex sexual orientation transgender status gender gender identity or expression ethnicity national origin citizenship status familial status ancestry age disability physical or mental genetic information or veterans or military status in employment education and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity 5713 Chadbourne Hall Room 412 University of Maine Orono ME. TTY 711 (Maine Relay System).
Clery Act:
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act mandates that all Title IV institutions such as the University prepare publish and distribute an Annual Security Report (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the Universitys crime statistics for the past three calendar years; and disclosures regarding the Universitys current campus security policies. You may view the Universitys Annual Security Report by clicking on this link: Experience:
Unclear Seniority
Employment Type
Full-Time
Similar Jobs
Dr. Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent. Established in 2015. Dr. Job Pro has emerged as the world premier job portal, attracting thousands of job seekers every day from all over the world.
Follow Dr.Job
Dr Job FZ LLC. 2025 © All Rights Reserved