Office Administrator II
Office Administrator II
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Job Description
Position Title: Office Administrator II (Upward Mobility)
Job Requisition ID:47217
Closing Date: 06/03/202511:59 p.m.
Agency:Department of Corrections
Class Title:OFFICE ADMINISTRATOR II 29992
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary $4130/month; CBA Applies; Full Range: $4130 $5463/month
Job Type: Salaried
Category:Full Time
County: Fulton
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
While not required a Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Office Administrator II at Illinois River Correctional Center serves as a working supervisor in the facility mailroom. An ideal candidate will not only be able to assign and review work but will provide guidance and training to mailroom staff respond to individuals in custody and staff regarding mail problem areas or complex
issues and recommend course of action. The Illinois River Correctional Center offers its employees excellent benefits including an exceptional pension plan while working in a correctional environment with a unique mission. We encourage all qualified applicants to apply.
Essential Functions
- Serves as working supervisor.
- Monitors mail room activities.
- Composes and keyboards correspondence relating to changes in mailroom process and procedures.
- Provides direction if necessary in processing all institutional and individual in custody mail.
- Monitors postage usage and advises supervisor and Business Office when purchasing of postage is necessary.
- Performs other duties as required and assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of high school and two (2) years of office experience or two (2) years of independent business experience.
- Requires the ability to keyboard accurately at 30 words per minute.
- Qualifying State employees in the Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of stated requirements for this classification.
Preferred Qualifications
- Prefers at least two (2) years of experience working in a mailroom in a public or private organization.
- Prefers at least two (2) years of experience processing multiple types of mail.
- Prefers at least two (2) years of experience applying office procedures and programs.
- Prefers at least two (2) years of supervisory experience preparing and/or handling of disciplinary issues.
- Prefers at least two (2) years of experience providing guidance and training and establishing goals and objectives within an office setting.
- Prefers at least two (2) years of experience using Microsoft (or similar) programs for word processing and email.
- Prefers at least two (2) years of experience prioritizing workloads to meet high demand of productivity.
- Prefers at least one (1) year of experience working with alphanumeric sequencing and use of basic mathematics.
- Prefers at least one (1) year of experience in reading interpreting and applying rules and/or guidelines of an organization.
- Prefers at least one (1) year of experience using common mailroom and office equipment.
Conditions of Employment
- Requires the ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee regardless of position held is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours:7am3pm MonFri Sat/Sun off
Work Location: Illinois River Correctional Center1300 W Locust St Canton Illinois 61520
Agency Contact:Gayle Heller
Email:
Posting Group:Office & Administrative Support
This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles. To utilize upward mobility contractual rights for this position employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
This position DOES/DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
NonState employees: click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity equity and inclusion. This commitment is at the forefront of our operations hiring policies and procedures and training. We recognize the benefit of workplace empowerment the importance of diversity and fully support an environment where ALL employees are treated fairly respectfully and have equal access to opportunities and resources necessary to thrive and contribute to the agencys success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued respected and included. Through our commitment to Diversity Equity and Inclusion (DEI) we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including but not limited to racism ageism ableism sexism discrimination based on sexual orientation and gender and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody operating successful reentry programs and reducing victimization. Employees enjoy excellent benefits including health vision and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pretax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As a IDOC employee you are entitled to a robust benefits package that includes:
- Flexible work schedules in some program areas (flexible time and hybrid options)
- Health life vision and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan vesting at 10 years for Tier II
- Full 20year retirement awards free health insurance during retirement
- Deferred compensation and other pretax benefits programs
- Paid state holidays 1314 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 1025 Days of Paid Vacation time annually (10 days in year one of employment)
- Personal sick and vacation rates modified for 12hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources
- For more information about our benefits please follow this link: Experience:
Unclear Seniority
Employment Type
Full-Time
